Administration Assistant
Alameda County
Total years of experience :27 years, 6 Months
Excellent communication skills, preparing, presenting and distribution of materials.
Advanced personal computer skills and experience using the following software applications: Microsoft Word, Excel, PowerPoint, Microsoft Outlook, Visio, Publisher (creative materials)
Independently track action items, ensure timely flow of paperwork and check for accuracy and completeness prior to submission to management for approval.
Advanced administrative and secretarial experience, including accurate keyboarding, grammar, proofreading and editing skills
Demonstrated problem-solving and decision-making skills necessary to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems
Experience performing effectively in a team atmosphere as well as independently.
Demonstrated communication and interpersonal skills including the ability to use tact, diplomacy, and discretion when dealing with sensitive issues and the ability to work in a diverse environment.
Demonstrated knowledge of policies and procedures for handling classified documents and reports
Serve as an administrative team member to support staff across the Program, and assist with special projects.
Assist Emergency Preparedness Department with training events.
Alameda County, Oakland, CA 5/2010 - present
Administrative Assistant
Administrative Assistant for Family Health Services in Public Health, reporting directly to FHS Director and several Health Care Administrators.
Send out monthly newsletters, set up meetings. Coordinate Annual Report for State Government with MCAH Coordinator.
Maintain working files both electronically and hardcopies, classified and unclassified
Manage complex calendars, to include independently determining scheduling priorities, committing and managing time and coordinating and scheduling of multiple attendees. Coordinating travel arrangements and conference/training for management personnel. Coordinating ergonomic evaluations for staff
Screen telephone calls, independently answer inquiries, make appropriate referrals, follow through on requests, review, prioritize and disseminate incoming mail. Meeting minutes in the Building Blocks for Health Equity Steering Committee and FHS Senior Management meetings.
Working on Business Objects reports from State system for compilation of data for California Children's Services.
Compiling Medical Therapy Unit (MTU) statistics for reports on MTU productivity.
Work with transition information for people with developmental disabilities within Alameda County.
Bioblitz 1/2005 - 4/2007
Islamabad, Pakistan
HR Assistant
Start up of Hydroponics company for production of hydroponically grown produce. Assisted Human Resource department with creation of new hire packets, explained job descriptions and benefits. Created marketing literature for the company and distributed to wholesalers throughout the country.
During stay overseas, volunteered as aid during the October 2005 earthquake
OOCL
San Ramon, CA 12/1999 - 7/2004
Intermodal Analyst
Logistics firm transportation of containers worldwide. Analyzed routes and costs for field offices worldwide. (Supervisor's Name: Michael Checchi, Supervisor's Phone: 925 358 6625)
Nationwide Building Society
London, England 10/1985 - 3/1992
Financial Analyst
Banking/financial transactions for customers. Worked at front desk and back office. Supervisor's Name: Richard Behrman, Supervisor's Phone: 208 5792144)
University of Phoenix Nov 2009 Bachelors in Business Administration
4 year Bachelors Degree