Office Administrator
ADNOC Gas Processing
مجموع سنوات الخبرة :13 years, 6 أشهر
Providing timely support & service to Vice President & Department Managers and manage work
priorities.
* Organize and maintain electronic and hard files related to IT Management.
* Email/Self correspondence, filing, photocopying, faxing, attending telephone calls and fixing
appointments.
* Manage calendar for Vice Presidents and Managers
* Schedule and coordinate meetings, appointments and travel arrangements for Managers.
* Prepare and coordinates travel arrangements to plants/sites which includes hotel bookings and
transportation as per the requirements and instructions.
Answer, route and screen telephone calls and transmitting and delivering facsimiles.
* Give correct and precise information about the company.
* Greet the clients and monitors the access of visitors by gathering their personal information and
accompany them to the proper waiting area.
* Update appointments of the clients and able to attend client’s queries.
* Prepare minutes every meeting.
* Inform old clients “Re: Promotions and discounts in renewals” by doing daily telemarketing.
* Keeps petty cash transactions and maintaining the general bills of the company.
* Perform small office marketing and sends proposals.
* Responsible for providing a variety of secretarial and administrative support such as general
typing, answering and directing telephone calls, distributing all incoming mail, maintaining
manuals and computerized files, drafting memos and internal/external correspondences, and
organize appointments. Greet the clients and monitors the access of visitors by gathering their
personal information and accompany them to the proper waiting area.
Prepare expense reports and ensure correct GL account has been provided.
* Gather the lists of On Call Staff from Team Leaders for HQ and Sites and update the system.
* Conduct briefing and inductions as required for new joiners.
* Prepare and modify documents including correspondence, reports, presentations drafts, memos
and emails.
* Preparing Service Work Orders.
* Coordinating with Manpower Agencies.
* Assist new employee/s on onboarding process.
* Arrange for training courses like booking training room (internal and external), arranging
accommodation for arranging catering requirements, making travel arrangements.
* Arrange Security Clearance/Access Cards for employee/s and vendor/s.
* Preparing and generating write off Report.
* Process Time Sheet for the contractors and coordinate with their respective agencies.
* Maintain office supplies for department.
* Coordinating with other OPCO’s coordinator for the Career Ladder Assessment.
* Office Administrative duties include liaising staff requirements between HQ and Site Employees.
* Serve as back-up administrative support for IT Vice President in the absence of their
Administrative Assistants.
* General secretarial duties.
in