OFFICE MANAGER AND EXECUTIVE ASSISTANT TO CEO AND CHAIRMAN
Citizens School LLC
Total des années d'expérience :12 years, 4 Mois
Citizens School LLC is a visionary K-12 school in City Walk, designed and developed by Alzarooni Emirates Investments LLC
• Integral part of the core team that established the school, involved in key tasks from securing permits to sourcing contractors and suppliers.
• Transitioned into the role of Office Manager and Executive Assistant to CEO and Chairman, overseeing day-to-day operations and ensuring smooth administrative processes, managing tasks such as visa processing, accommodations, and medical insurance.
• Led initial recruitment efforts for core staff and contributed to marketing initiatives during the setup phase.
• Managed event planning activities related to the schools establishment..
ZEI is the family office managing Alzarooni family assets in private equity, public equity, investment funds and real estate.
Companies under the portfolio: Citizens School LLC, The Entertainer LLC, Granada Real Estate, Manzil Home Healthcare Service, Bournhall Fertility
Clinic, Cambridge Medical Center, Buildzone Contracting
Current Key Responsibilities
• Streamline administrative tasks, and lead efficiency-driven projects
• Serve as the primary liaison between our invested companies and executives, fostering transparent communication
• Actively contribute to various investment phases; provide essential support to diverse portfolio projects, including educational institution, residential tower project, fitness/supplements and gaming companies.
• Arranges and handles an average of 10-12 meetings per day. (Manages the CEO, CIO and the teams calendar)
• Receives and interfaces with senior clients, executives and partners
• In charge of travel arrangements of the CEO (business and personal) and the team both locally and internationally.
• Maintains corporate filing systems (electronic and hard copies)
• Manages and attends social occasions, business events with the CEO or other team members as needed, ensuring that the company is represented professionally
• General office management such as purchasing office supplies and equipment, website maintenance, management of corporate accounts, contracts and payments with supplier, vendor/client relationships, produces expense reports and handles petty cash
• Acts as the HR person - managing employee leaves, group medical insurance, administration of benefits, sourcing and recruitment of new employees, handling visa and cancellation, company formation
• Focused on efficient office administration, ensuring smooth day-to-day operations.
• Engaged in effective communication and relationship management, maintaining strong connections with shareholders, corporate brokers, registrars, corporate advisors, auditors, legal advisors, and other industry partners.
• Provided dedicated support to the CEO, handling various responsibilities to facilitate executive tasks and priorities.
• Served as the investor relationship manager, effectively handling a base of 200+ shareholders. Ensured timely release of information, managed inquiries, and provided feedback to management.
• Provided comprehensive support in HR, administration, and accounts, ensuring the smooth functioning of company operations.
• Managed office services, operations, and procedures, showcasing proficiency in tasks such as generating attendance reports, and tracking leave.
• Controlled correspondence, designed effective filing systems, and reviewed/approved supply requisitions to maintain a well-organized work environment
• Assigned and monitored clerical functions, ensuring efficiency in day-to-day administrative tasks.
Novartis is a multi-nationalpharmaceutical company focusing on innovative medicines, generics and eye care devices.
• Held pivotal roles in compensation and benefits, overseeing the end-to-end process for over 1, 800 employees. Provided guidance on benefit programs, including medical reimbursements, company benefit claims, and loan applications.
• Served as the assistant to the HR Business Partner, contributing to strategic HR initiatives and ensuring seamless collaboration.
• Supervised the recruitment process for rank-and-file employees, demonstrating proficiency in talent acquisition and onboarding procedures.
• Led the preparation and facilitation of internal company training sessions and workshops, contributing to employee development and skill enhancement.
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