Carl Jude Domingo

Prepares assignment letters and compensation sheets for new and transferring expatriates,
and prepares repatriation letters for repatriating expatriates

Coordinates directly with the sponsor group or request initiator on missing/pertinent
information that are required in the job offer preparation

Ensures that expatriate job offer package prepared are accurate and consistent
with policy

Updates the Expatriate Job Offer Database to ensure that job offers prepared
are accurately and timely recorded

Monitors offer reports to ensure that all offers are processed timely and accurately, and participates in
any investigation for offers falling outside of accepted
processing time

Maintains expatriate e-files to ensure all pertinent assignment information are
accurately filed

For PH-hosted, assists in relocation by providing orientation to the expats on policies pertinent to
relocation, coordinates with various providers for the expat's shipment and storage, visa and work
permits, interim living, language/cultural orientation, tax orientation, housing, school and transportation
requirements, etc. Provides other assistance as may be required by the expats and their families.
Processes invoices and reimbursements relating to relocation, educational expenses, interim living and
other expatriate-related benefits.

Transfer processing - Processes expatriate transfers for all assigned, active assignments. This includes
understanding the payroll schedule and cut-off dates of all the population being handled, verifying
validity of position ID numbers and updating SAP and Global Advantage (GA) systems with appropriate
data.

Data maintenance in GA and SAP Creates and maintains expatriate records throughout the
assignment to ensure all assignment, organizational, and/or life event changes are accurately
reflected in the systems. This includes, but is not limited to turning on and off assignments,
submitting HRIM Expat requests and GA IHR requests, and amending data, as required.

Coordinates with Assignee Counselors, Home and Host country HR staff, payroll
and providers to ensure seamless delivery of expatriate services

Understands and articulates philosophy and intent of expatriate policies and processes.
Responds to payroll and Global Expatriate Administration (GEA) policy inquiries

Responsible for the administration of mobility processes of AP countries depending on volume
transactions or complexities. Meets the job requirements of this role by meeting Service Level
Agreements and delivering productivity and process improvements.

Work closely with relocating employee, spouse/partner and/or family to support them in the
relocation process. In this role, as Mobility Practitioner, I administer the appropriate relocation
policy for the transfer.

International Relocation - IA & Short Term Foreign Service:
Manage international relocation for IA & STFS coming in or going out of the assigned
geography/region;
Provide ongoing support to all assignees throughout the assignment;
Ensure complete documentation of all assignees

Manage and coordinate with suppliers
Coordinate with home or work location Mobility Practitioner to ensure
Smooth transition of relocation
Administer policies to support relocation, immigration, compensation, and family including
relocation briefings and policy interpretation and issue resolution
Use of resource materials, websites and software to:
Provide easy-to-use and -to-understand information to the employee and family on the relocation
process
Prepare assignment letter for relocating employees
Timely process relocation-related compensation

Responsible for Document Management. Develop and keep current complete process
documentation including flow charts with key control points, process narratives and desk
procedures.

Provide the client with support and data for any internal and external audits. Ensure compliance to
the client’s existing standards, SOX, and other applicable laws.

Implement business control measures and conducts regular process testing to ensure that processes meet
business controls requirements.

Perform administrative and office support to ensure progress in deadlines and keep projects on
schedule. Coordinating between departments, in resolving day to day administrative problems

Scheduling and coordinating meetings, events and other activities. Managing files, creating timely
and maintaining IT resource management files.

Monitoring and ensuring every outsourced project team contracts are well maintained and coordinated to
respective project managers.

Maintaining access, contracts of third party vendor employees, project based teams and FTE’s.