Carla كارلا

• Actively promoting the ethos of the Law practice through superb public relations skills when greeting and dealing with clients, suppliers and personnel at all levels; the consummate professional at all times
• Overall responsibility for training and managing all staff members ensuring adherence to both company policies and local cultural laws as well as assisting with the recruitment and processing of visas for new joiners
• Regular interaction with the London HR team to implement company policies and processes on a local level; ensure local office complies with Qatar regulations through liaison with government ministries and local bodies
• Daily management of the office including dealing with telephone enquiries, sorting incoming mail, setting up and maintaining filing and records, working as part of a wider team across offices to ensure effective secretarial cover
• Maintaining diaries, organising meeting and conference space including travel and accommodation locally and world-wide, preparing documentation for company meetings; and taking and preparing accurate meeting minutes
• Precise word processing and collating of correspondence and other documentation from audio dictation within set time parameters
• Diligently producing accurate legal documents and letters such as wills, contracts and court papers; controlling of petty cash and keeping accurate records of costs
• Maintaining and organising the Practice’s legal libraries, documents and confidential client files in an orderly and systematic fashion that complies with the office standards.
• Recording all time and expense for both Partners and Associates.
• Running and issuing monthly bills for all clients.
• Running Conflict searches on new clients and setting new clients up.
• Organising workshops and seminars for the partners.

As an Human Resources Officer I am currently responsible for providing support in the various human resources functions, which include recruitment, staffing and employee counseling.

My duties included:
Being the first point of contact for all HR-related queries.

Manage the visa quota

Work with the PRO

Amend and issue company polices

Deal with inductions, terminations and exit interviews.

Monitor and track all leave and sickness

All HR related strategies

Review and impala meant company procedures

Liaise between management

Help with the mobilisation of new staff

Administer HR-related documentation, such as contracts of employment.

Ensure the relevant HR database is up to date, accurate and complies with legislation.

Assist in the recruitment process.

Liaise with recruitment agencies.

Building relationships with clients.

Advertising vacancies appropriately by drafting and placing adverts and a wide range of media, e.g. websites.

Using candidate databases to find the right person for the client’s vacancy.

Receiving and reviewing applications, managing interviews and creating a shortlist of candidates.

Requesting references and checking the suitability of applicants before submitting their details to the client.

Briefing the candidate about the responsibilities, salary and benefits of the job in question.

Preparing CVs and correspondence to forward to clients in respect of suitable applicants.

Organising interviews for candidates as requested by the client.

Informing candidates about the results of their interviews.

Negotiating pay and salary rates and finalising arrangements between client and candidates.

Reviewing recruitment policies to ensure effectiveness of selection techniques and recruitment programs.

Complete monthly reports on new hires, transfers and terminations.

Enters new hires into the Human Resource system database.

Hearing and resolving employees grievances, counseling employees and supervisors

Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures
.
Performs payroll/benefit-related functions.

Executive Assistant to CEO and CFO/International Company based in Doha, Qatar

I also currently assist the Cluster Lead of Infrastructures and Cities for Middle East.

• My job role is mainly assisting the CEO and CFO in the following:

• I coordinate the CEO and CFO schedule, appointments, reservations and the extensive travel arrangements.
• I organise all the meeting involving senior executives and all internal staff meetings.
• I orgnise all the meetings and logistics with the Shareholders here in Qatar and in Europe.
• I plan, organise and co-ordinate with the Events and Communications department for all the functions and special events for the CEO. Including: Career fair, Town hall meetings, Student awards, Family Day and Management workshops.
• I assist with the preparation of the business presentations, for the management meetings that take place monthly. I also assist the CFO with preparing the figures and payroll each month.
• I prepare and/or edit internal and external letters, faxes, memos and mass emails.
• I am the social coach for the executive management team and corporate team and organise monthly get together’s and team building actives and encourage team bonding.
• I also file and retrieve corporate documents and records and reports
• I meet and great all the CEO and CFO visitors and determine whether they should be given access for meetings etc.
• I handle all the Shareholder Agreements and PoA for the company.
• I handle all requests within the corporate department for RP, Exit Permits, IT request and all issues for the delegates who move to Qatar.