Document Controller / QA QC
Hispano International Decor
Total years of experience :12 years, 1 Months
Scanning all the Received Copies and providing Hard Copies for all the Material / Sample Submittals.
Check all the reports or comments submitted by the Contractor and the Consultant for the revisions so we can quickly re-submit either the problem for Material description or the sample itself.
After submitting or receiving commented Material Submittals, I ensure the consistency of updating the Material / Pre-qualification / Procurement Log.
Purchasing request from the Head Office regarding with all the necessary items that our office, staff and the site is needing.
Monitoring the Daily Time sheet and providing the summary of the Monthly Time sheet for each staff that needs to be submitted to the Head Office.
Preparing Letter of Intent for the Sub-contractors and letters for the Main Contractor.
Preparing MEP Clearance, Request for Information, Request for Inspection.
Monitoring the Shop Drawing Log and Wt. Calculation
Preparing the Shop Drawing Transmittal
Compiles and maintains control records and related files such as Drawings, Materials and Engineering documents.
Provides reference number to the Quantity Surveyor
Preparing the Daily Report for the Main Contractor by asking all the staff particularly the Architect / Draftsman team,
Material Coordinator and Site Engineer to produce daily activity and work progress for the site.
Coordinates with the Planning Engineer for updating the Recovery Program / Baseline Program and S-Curve Report.
Preparing the Weekly Report every Monday including all the updated programs, Shop Drawing Log, Wt. Calculation,
Material Log.
Print and prepare all the Progress Photos from the Site Engineer.
Scanning all the commented Drawings and providing the CD for the Main Contractor's copy and ours as well.
Receiving calls from the Head Office and providing information regarding with their concern about the site such as
staff documents for the Visa, ( follow-up ) etc.
Sending e-mail to all the staff about all the important documents received either from the Main Contractor or Sub-contractor.
Providing Hard Copies for the Executive Manager and Project Manager.
Reports to the Managers if there are important things related to work that needs to be done or asking for a prompt action.
Recording all incoming and outgoing transmittals and file in accordance with the company Filing System.
• Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.) as per ISO Standard & ACONEX.
• Responsible for the Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, RRFIs, NCRs, Contracts, LOIs, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Structural Documents, Drawings, Specifications, Calculation and Data Sheets, Progress Reports, Survey Reports.
• Establishing the System and Procedure for Engineering Design Team.
• Coordination with various discipline project team members.
• Supervision of daily uploads of drawings and documents in ACONEX web-based document management system.
• Providing support to different design managers.
• Organizing various workshops and presentations with in-house design team and that of Engineers’ and Client Representatives’.
• Responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard.
• Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
• Distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
• Maintain registers of all receipts and issues or submissions of documents and correspondence.
• Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
• Ensure the effective running of the day-to-day operations of the document center.
• Ability to plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Company’s quality requirements and timely deadlines.
• Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
• Ensure that Project Team and contractors comply with the document management system process and procedures.
• Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing.
• Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.
Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.) as per ISO Standard & ACONEX.
Responsible for the Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, RRFIs, NCRs, Contracts, LOIs, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Structural Documents, Drawings, Specifications, Calculation and Data Sheets, Progress Reports, Survey Reports.
Establishing the System and Procedure for Engineering Design Team.
Coordination with various discipline project team members.
Supervision of daily uploads of drawings and documents in ACONEX web-based document management system.
Providing support to different design managers.
Organizing various workshops and presentations with in-house design team and that of Engineers’ and Client Representatives’.
Responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard.
Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
Distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
Maintain registers of all receipts and issues or submissions of documents and correspondence.
Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
Ensure the effective running of the day-to-day operations of the document center.
Ability to plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Company’s quality requirements and timely deadlines.
Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
Ensure that Project Team and contractors comply with the document management system process and procedures.
Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing.
Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.
To ensure that all receipts and dispatch are registered in the log.
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Provide general support to visitors
Coordinates with the client’s procedures for delivery of units, site location and items to be inspected.
Obtains and reviews evidence ensuring audit conclusions are well-documented.
Conducts assigned audit engagements successfully from beginning to end.
Supervise all cell phone units and other accessory supplies.
Performs other related duties as assigned.