Secretary cum Sales Coordinator
Larsa Lighting LLC
مجموع سنوات الخبرة :18 years, 7 أشهر
Compose business correspondence such as business letters, memos, minutes of meeting & email.
Process Telegraphic Transfer (TT) overseas or local, monthly salary (WPS), monthly payment of company utilities and other bank transaction online.
Implement and maintain administrative system and procedures, including data management and filing.
Maintain and monitor the renewal of Company licenses, Tenancy Contracts & Employees file such as Passport, Visa, Emirates ID & Labour cards.
Arrange travel visas, tickets and accommodation for executive
Organize & maintain appointments schedule and issue reminders to the concerned executive
Prepare invoices, sales order, order form, delivery note and warranty certificate upon receiving the local purchase order or purchase order.
Prepare quotations, BOQs, technical submittal including, technical compliance, product technical data sheets and product certificate.
Prepare & process Certificate of Origin, Commercial Invoice & Packing list
Prepare project proposal presentation
Monitor and update stocks inventory report (Saleable/Not Saleable) in office/ showroom and warehouse.
Prepare & forward inquiries to suppliers (overseas or local) through email/fax.
Monitor and update company website.
Publish/post an advertisement online & magazine advertisement.
Responsible for ordering & maintaining stationery including, payment & receipt voucher, company envelope, paper bags & brochures.
Process the application of company brochures distribution in selected property.
Receive, forward and respond to customer or supplier inquiries.
Greet, directs and assist visitors, including suppliers, customers and job candidates
Answer telephone call, take messages and/or redirect calls
Prepare Sales Report & update Sales Order master list every week
Prepare or update stocks inventory report (Saleable/Not Saleable) in office/ showroom and warehouse.
Prepare General Managers monthly presentation using Microsoft PowerPoint.
Prepare Sales Order, Order Requisition, Invoices, Order forms & Delivery notes after receiving the LPO/PO from the customer.
Prepare Statement of Account, Payment Voucher & Receipt Voucher if needed
Draft/compose business correspondence such as business letters, memos & minutes of meeting
Prepare templates using Microsoft Publisher/Paint/PowerPoint/Adobe Photoshop, to send to all potential customers.
Prepare quotations, technical submittal which includes; technical compliance, technical specification, catalogue sheet/cut sheets of every items in our proposal.
Assisting Sales Consultant in terms of finalizing/arrange the format of their proposals, order requisition (overseas or local), receive and send email on their behalf, to follow-up the status of their order, payments & materials delivery.
Prepare inquiry to send to suppliers through email/fax.
Responsible in receiving, preparing a Goods Receipt Advice (GRA) of every materials receipt and to be forwarded to warehouse.
Update Sales Executives sales report from time to time
Compose business correspondence such as business letters, memos, minutes of meeting & email.
Coordinate, prepares itinerary and finalize travel arrangements for all local and
international business and/or personal trip of the executive.
Prepare the monthly payroll for all staff and workers, including allowances,
overtime claims and expenses of the employees.
Receive and review monthly statement of accounts and invoices.
Receive and process all purchase orders.
Maintain appointments schedule and issue reminders to the concerned executive
Maintain and monitor the renewal of company licenses and tenancy.
Maintain and monitor insurance for vehicle and employee’s medical insurance
Maintain and monitor contracts to hotel, travel agency, and supplier.
Arrange hotel and restaurant reservations for meetings, special functions etc
Receive, review and arrange for payment all utilities and other bills (e.g. water,
Electricity, telephone and mobile phones, internet, newspaper and magazine
Subscription etc.).
Manage Oqood System (e.g. Register the Sales Contract, facilitate the delivery to Client, etc.).
Manage SPA (Sales & Purchase Agreement) contract of all clients (e.g. update the monitoring files, receive & issue the contract, updating client’s information such as; contact details & address).
Answer telephone call, take messages and/or redirect calls.
Set up and control the company’s document control system.
Set up and monitor employee’s daily attendance
Recognized as one of the fastest typist Recognized as one of the best stenographer
