Carmela Japson

• Develop project plans with financial quotations
• Partnering with other Project Manager and Project Director in planning, coordinating, and
executing projects
• Coordinate marketing plan execution
• Liaises with all project subcontractors to ensure project requirements are met
• Liaise with clients, exhibitors and all stakeholders (internal and external) to deliver all project
requirements
• Ensures that awarded projects and events are delivered on time and within budget
• Co-prepare and manage business development project proposals
• Project Manager of Operations Partner for Cityscape (2024), Seatrade Maritime (2025)

• Prepare all the reports and monthly dashboards related to the procurement department and
continuously work on developing these reports and creating new ones to enhance procurement
operations, if needed.
• Conduct analysis and evaluation on any given database to generate the required reports
(Vendor analysis, Vendor evaluation, Spend category analysis, etc.)
• Continuously analyze the different categories of suppliers in local and international markets and
update the Groups vendor database accordingly
• Assist in Managing the entire procurement process and execute day-to-day procurement
functions such as: verify the technical specifications or terms of reference, prepare and launch
procurement documents (RFQ & RFI), respond to written queries, or request for clarifications,
facilitate evaluation panel, prepare evaluation reports, carry out price reasonableness analysis,
prepare and award contracts, notify about contract award and conduct debriefing with suppliers

• Develop project plans including estimation of timelines and financial/human capital resources
required and liaising with Strategy Department
• Prepares and submits project status report to track project execution and identify
potential bottlenecks and risks
• In charge of creating and tracking budget and financial implication for any project
• Partnering with Events Manager in planning, coordinating, and executing projects
• Identifies potential issues ahead of time to prepare for any unexpected challenges
• Coordinate marketing plan execution and visit potential event venues
• Liaises with all project subcontractors to ensure project requirements are met
• Prepare and submit internal business reports including business dashboards and Business Unit
reports
• Co-prepare and manage business development project proposals
• Manages completion of P&L and post-show reporting
• Project Manager for Qatar Motor Show (2017, 2018), Made in China (2017), Made at Home
Exhibition (2017), Doha International Book Fair (2017, 2018), Investment Day Forum (2018),
Moushtarayat Conference and Exhibition (2019)

• Assist Events Manager in planning, coordination and execution of events thus contributing to
overall Events customer satisfaction and quality of services
• Perform market research to gain input on events in the market as well as to collect inputs to
develop event concepts
• Document client needs for the events as well as maintain overall event project management
documentation
• Develop draft project plans. Collect project plan inputs from other partners
• Monitor service providers to ensure they are performing as per event project plan and event
requirements
• Coordinate marketing plan execution
• Visit potential event venues as well as provide their selection recommendations for the Events
Manager
• Act as the main contact for any operation inquiries between event partners, service providers
and participants as well as coordinate resolution of any operational issues
• for Disney on Ice (2014), Qatar Motor Show (2014, 2015, 2016), Doha
Jewellery and Watches Exhibition (2014, 2015), CityScape (2014, 2015)

• Assists the Events team in the daily task
• Assistant to the Senior Events Manager
• Coordinates with clients and F&B department for upcoming events
• Does Event Orders for the upcoming events
• Sends proposals and agreements to clients
• Meet clients to discuss possible business leads
• Does hotel site inspection with prospective clients

• Writes press releases
• Assists production team
• Gathers necessary quotations
• In charge of keeping documents filed
• In charge of handling administrative tasks (letters, flight and hotel booking)
• Research about feasibility of fashion week

• Brainstorms visuals and copy ads with the Creative team
• Presents advertising ideas to the Creative Director and Production Manager
• Modifies copy ads until approved
• Reviews ads done by the graphic designer