Carmelita Rase

Provide assistance to the School Directors and Principal.
* Manage the day to day calendars of Directors and Principal.
* Arrange meetings, appointments and interview schedules.
* Prepare correspondence.
* Analyze emails and inform Executive of any urgent action required.
* Liaise between members of staff and the Executive.
* First point of contact for potential suppliers.
* Undertake research on behalf of the Directors.
* Prepare purchase orders and reports.
* Assisting parents and visitors.

Executive Secretary to the General Manager and oversee the daily operation of the spa.

 Report directly to the General Manager or Managing Director the day to day activities of the spas.
 Manage and maintain managers’ schedules.
 Read and analyze emails and memos in order to determine their significance and inform executives of any urgent matters.
 Reply to emails containing routine inquiries.
 Prepare reports, letters, memos and other documents.
 Meet with individuals, suppliers and others on behalf of the executives.
 Liaise between spas and management.
 Arrange the transportation of staff and deliveries.
 Search and contact suppliers and negotiate cost.
 Obtain the necessary permissions for maintenance or renovations of the spa. And ensure the work is carried out properly.
 Handle petty cash and maintain office supply.
 Make travel arrangements for the Managing Director.
 Conduct research, compile data and prepare reports for consideration and presentation by executives.
 Attend meetings in order to record minutes.
 Compile, transcribe and distribute minutes of meetings.
 Maintain records and perform basic bookkeeping work.
 Supervise and train other clerical staff.

Personal assistant to the Managing Director as well as the general day to day running of a hectic events company.
 Assist and support the smooth operation of all internal administration systems and procedures.
 Interfaces daily with the Managing Director.
 Handle phone calls, response to customers request by providing company and services information.
 Provide support in the raising of quotations & invoices in line with the company standards and contractual agreements.
 Research and book flights, accommodation and other necessary procurement task.
 Ensure that the company receivables are managed regularly and coordinate with the Account Managers for collections.
 Assist in the preparation of pre-qualification and tender documentation, collating all relevant information prior to the submission deadline.
 Handle petty cash, verify invoices for payments and maintain office supply.

Provide administrative support for executive management. Duties include general clerical,
receptionist work.
* Create and modify documents such as correspondence, reports, memos, and
transmittal notes
* Manage incoming and outgoing documents.
* Receive, direct and relay telephone messages.
* Establish, maintain, and update files, databases, records and other document.
Develop data, and perform routine analysis and calculation in the processing of data
for recurring internal reports.
* Maintaining employee attendance records.
* Handling petty cash, verifying invoices and arrange for payments.
* Research and assist with the preparation of policies and procedures.
* Train and Supervise staff in various aspects of Company Procedures.
* Project coordination experience and the ability to work well with all levels of internal
management and staff, as well as outside suppliers.