Executive administrative
Baker Tilly
Total years of experience :7 years, 9 Months
• Keep track of all ministry tenders, which relate to Outsource, maintenance and services published in CTC web site and Kuwait today.
• Report to manager about the launched tenders in summarized form and get approval for participation if it meets company business interest and keep record of them regardless of participation or not.
• Advertising and soliciting resumes from qualified candidates.
• Coordinating, Screening resumes and applications for suitability.
• Conducting initial screening interviews, both telephone and personal.
• Making hiring recommendations based upon the eligibility criteria provided and get approval from manager.
• Prepare job offer letter for the selected candidates for the tender and collect all related documents and up to date CV.
• Prepare contracts for the hired staff for the project and channel it to the required department and/or management.
• Increasing MTS profile to reach a broader and wider market of candidates.
• Finding new, innovating and creative ways to make MTS an appealing and desirable company to work for, especially for future and recent candidates.
• Making advertising campaign on LinkedIn, Bayt.com and Facebook and other portals.
• Working with the Administration Manager to ensure that MTS conforms to government and regulatory hiring and staff management practices.
• Handling some administrative duties related to hiring, salary, emergency leave and annual leave for outsource staff.
• Skilled at researching, investigating and garnering information from internet site resources.
• Excellent computer literacy and application skills in desktop computing including, MS Outlook, MS Office applications and other commonly used office productivity tools
• Prepare and or generate routine correspondence, letters, memoranda, form, reports and other documents by computer and typewriter.
• Recording all incoming and outgoing documents and letters.
• Assist in planning and preparing for meetings to include preparing agenda and meeting packets, recording and transcribing meeting minutes, distributing documentation as appropriate, or other tasks as necessary.
• Answer the telephone, provide information, take and relay messages and or direct calls to appropriate personnel.
• Respond to routine requests for information from officials, employees, members or the staff, the public and individuals.
• File system of departmental records.
• Copy and distribute correspondence, memoranda, reports..
• Arranging international hotels, conference rooms, and foreign trips.
• Preparing meeting schedules and confirm that all the higher officials get their copy of the minutes remind them on time.
• Ensure security and safety of all company properties.
• Coordinating with other sections and departments on administrative functions.
• All incoming and outgoing Fax operation and typing letters of all sections.
• Scanning letters, photocopy, and collate documents.
• Arranging the meeting hall with all the necessary office supplies and documents related to the meeting and consumable items if necessary.
• Update staff details in HR Systems-HRMS (Human Resources Management System).
• Prepare and or generate routine correspondence, letters, memoranda, form, reports and other documents by computer and typewriter.
• Recording all incoming and outgoing documents and letters.
• Answer the telephone, provide information, take and relay messages and or direct calls to appropriate personnel.
• Respond to routine requests for information from officials, employees, members or the staff, the public and individuals.
• File system of departmental records.
• Copy and distribute correspondence, memoranda, reports..
• Arranging international hotels, conference rooms, and foreign trips.
• Ensure security and safety of all company properties.
• All incoming and outgoing Fax operation and typing letters of all sections.
• Scanning letters, photocopy, and collate documents.
• Arranging the meeting hall with all the necessary office supplies and documents related to the meeting and consumable items if necessary.
• Controlling incoming/outgoing correspondences.
• Maintaining a proper filing system, receiving & dispatching phone calls
• Prepare Sales Quotations.
• Assist in other duties as and when required by the management