Snr. Executive Secretary
Burgan Bank
مجموع سنوات الخبرة :5 years, 1 أشهر
Reporting to the Chairman
Liaising and networking with a range of stakeholders including customers, colleagues, suppliers and partner organizations.
Communicating with target audiences and managing customer relationships.
Sourcing advertising opportunities and placing adverts in the press - local, regional, national and specialist publications or on the radio, depending on the organisation and the campaign.
Managing the production of marketing materials, including leaflets, posters, flyers, newsletters, e-newsletters and DVDs.
Writing and proofreading copy;
Liaising with designers and printers;
Organizing photo shoots;
Arranging for the effective distribution of marketing materials;
Maintaining and updating customer databases.
Organizing and attending events such as conferences, seminars, receptions and exhibitions.
Sourcing and securing sponsorship.
Conducting market research such as customer questionnaires and focus groups.
Contributing to, and developing, marketing plans and strategies.
Evaluating marketing campaigns & managing budgets.
Monitoring competitor activity & supporting the marketing manager and other colleagues.
Executive Assistant to the CEO
Responsible for providing first line support to the CEO
Ensuring that the Management Team is able to operate as effective as possible. Applying discretion, confidentiality and pro-activity to all tasks.
Maintaining all office and personal files with confidentiality
Arranging and coordinating personal and business schedules
Coordination with HR office on all personnel matters relating to manpower requirements
Manage complex and ever changing travel arrangements and diaries
Handling all incoming and outgoing correspondence and confidential information both internal and external.
Maintaining up-to-date contact list
Handling insurance for projects, getting quotations from insurance companies, negotiating on prices and contract details, and presenting recommendations for the CEO.
Subscribing for conferences, exhibitions, workshops and other social events.
Maintaining and organizing the filing system in a very efficient way.
Communicating with internal and external parties and passing on Memos, Messages, Greetings and all related correspondences.
Performing a wide variety of Executive secretarial and administrative duties as required by daily operations in the Chief Operating Officer’s office.
Creating effective presentations, using the Microsoft Office PowerPoint 2007.
Responsible for the legal file for Due Diligence of potential investors.
Arranging for logistics and accommodation in business trips, through hotel/car/other reservations online or with the help of a travel agent.
Preparing agendas for business trips or local events where the company is the host.
Dealing with local and abroad legal firms for execution of legal matters of incorporating new companies.
Sending official correspondences.
Translating emails/articles/letters sent to the COO. (Arabic to English).
Coordinate office activities and schedules.
-Perform a wide variety of executive secretarial and administrative duties as required by daily operations in the Investment Director’s office.
-Create effective Microsoft-PowerPoint presentations.
-Performing research and preparing reports and recommendations.
-Coordinate office activities and schedules; develop and recommend office procedures and systems; ensure smooth office operations.
-Translate Newspaper articles (Arabic-English) and present them to the team.
-Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention of the Director.
-Process payment of invoices.
-Review and summarize miscellaneous reports and documents; prepare background documents as necessary.
GPA: 3.1 Internship at BLOM Bank - Lebanon, and Credit Libanais - Lebanon
