Carol Hajj

Reporting to the Chairman

 Liaising and networking with a range of stakeholders including customers, colleagues, suppliers and partner organizations.
 Communicating with target audiences and managing customer relationships.
 Sourcing advertising opportunities and placing adverts in the press - local, regional, national and specialist publications or on the radio, depending on the organisation and the campaign.
 Managing the production of marketing materials, including leaflets, posters, flyers, newsletters, e-newsletters and DVDs.
 Writing and proofreading copy;
 Liaising with designers and printers;
 Organizing photo shoots;
 Arranging for the effective distribution of marketing materials;
 Maintaining and updating customer databases.
 Organizing and attending events such as conferences, seminars, receptions and exhibitions.
 Sourcing and securing sponsorship.
 Conducting market research such as customer questionnaires and focus groups.
 Contributing to, and developing, marketing plans and strategies.
 Evaluating marketing campaigns & managing budgets.
 Monitoring competitor activity & supporting the marketing manager and other colleagues.

Executive Assistant to the CEO
 Responsible for providing first line support to the CEO
 Ensuring that the Management Team is able to operate as effective as possible. Applying discretion, confidentiality and pro-activity to all tasks.
 Maintaining all office and personal files with confidentiality
 Arranging and coordinating personal and business schedules
 Coordination with HR office on all personnel matters relating to manpower requirements
 Manage complex and ever changing travel arrangements and diaries
 Handling all incoming and outgoing correspondence and confidential information both internal and external.
 Maintaining up-to-date contact list
 Handling insurance for projects, getting quotations from insurance companies, negotiating on prices and contract details, and presenting recommendations for the CEO.
 Subscribing for conferences, exhibitions, workshops and other social events.
 Maintaining and organizing the filing system in a very efficient way.
 Communicating with internal and external parties and passing on Memos, Messages, Greetings and all related correspondences.

 Performing a wide variety of Executive secretarial and administrative duties as required by daily operations in the Chief Operating Officer’s office.
 Creating effective presentations, using the Microsoft Office PowerPoint 2007.
 Responsible for the legal file for Due Diligence of potential investors.
 Arranging for logistics and accommodation in business trips, through hotel/car/other reservations online or with the help of a travel agent.
 Preparing agendas for business trips or local events where the company is the host.
 Dealing with local and abroad legal firms for execution of legal matters of incorporating new companies.
 Sending official correspondences.
 Translating emails/articles/letters sent to the COO. (Arabic to English).
 Coordinate office activities and schedules.

-Perform a wide variety of executive secretarial and administrative duties as required by daily operations in the Investment Director’s office.
-Create effective Microsoft-PowerPoint presentations.
-Performing research and preparing reports and recommendations.
-Coordinate office activities and schedules; develop and recommend office procedures and systems; ensure smooth office operations.
-Translate Newspaper articles (Arabic-English) and present them to the team.
-Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention of the Director.
-Process payment of invoices.
-Review and summarize miscellaneous reports and documents; prepare background documents as necessary.