Carolyne Jalang'o

Administrative
•Provided guidance and oversight to MACEPA and Malaria Care activities, ensuring coordination and alignment with PATH strategies, SOPs, and donor requirements
•Closely coordinated with Responsible Project Manager for result area project management
•Escalated potential compliance or financial risks to Project Coordinator and Country lead.
•Developed in-depth understanding of PATH policies and procedures as well as donor rules and regulations and kept the team updated and reminded.
•Acted as a liaison between the project team and PATH shared services groups, such as Procurement, Human Resources, and Accounting.
•Participated in program development and proposal writing and budgeting.
•Participated in annual project reporting.
•Participated in Procurement review committee for the Project procurements.
•Management of grants,
•Budget tracking.
•Variance reporting..
•Statutory reporting,
•Cashflow management
•Procurement process management.

Financial management
•Reviewed Malaria Program budgets and financial reports from teams on long-range budget/planning issues; monitored expenses and budgets; and conducted financial analyses including forecasting and pipelines.
•Liaised with Global Snr Administrator to manage financial aspects of assigned activities, including (but not limited to) monitoring project expenses against donor and annual budgets, monitoring labor spending against approved budgets, reviewing general ledger transactions for appropriateness and accuracy, and correcting budget and coding problems on time.
•Performed due diligence for grantees to ensure compliance.
•Demonstrated ability to provide strategic finance support, streamline, business support processes and drive continuous improvement.
•Developed the EMV cost control excel template for budget tracking by the program team.
•Cashflow management
•Disbursements and Mpesa processing.
•Payroll Processing and review.
•Posted financial data in Quick Book accounting system.
•Planning and analysis of financial reporting



Contracts management.
•Managed contractual responsibilities for MACEPA and Malaria Care, including requests for application, sub-agreements, subcontracts, purchase orders, work orders, and consultant agreements, memorandums of understanding, and secondment agreements.
•Reviewed and authorized subordinate agreement and payment requests and deliverables input into Salesforce.
•Coordinated with the Office of Grants, Contracts, and Legal Affairs to maintain agreement records from initiation to closeout.
•Reviewed and supported the development of scopes of work and recommend payment mechanisms.
•Negotiated and monitored subordinate agreements,
•Ensured timely receipt of all deliverables, adherence with terms of all agreements, and timely payments to sub-recipients eg LSTM
•Participated in technical meetings to advise on operations processes and monitored for potential compliance risks.

set up the office for the program: Tetra Tech ARD Prepared Project EAC
•Established and maintained adequate internal control functions in line with policies
•Managed procurement including vendor selection and evaluating proposals.
•Coordinated intercountry workshops, ensuring logistics are placed for expenses.
•Supported the annual work planning budget development.
•Ensured timely monthly reporting and documentation,
•Monitored project risk mitigation plans and advised leadership.

Magna Children Kenya - Coast Region