Executive Personal Assistant
Prince Sultan Cardiac Center
مجموع سنوات الخبرة :23 years, 10 أشهر
- Provide and coordinate a wide range of administrative and secretarial services for the PSCC Director, and all PSCC Directorate offices.
- Prepare documents and reports in accordance with departmental instruction and deadlines.
- Proofread and edit various documents and materials for English language grammar and spelling.
- Mange the diary of the PSCC Director and Administration Manager, make appointments and receive visitors.
- Receive, review, record, distribute and prioritize all incoming mail, electronic and hardcopy.
- Organize and manage all Committee meetings for the Director, Medical Administration. These include Senior Medical Management Team, Resources Utilization Committee, Space Allocation Committee and PSCC-wide Morbidity and Mortality Committee.
- Organize any other meetings for the PSCC Director, Administration Manager and Director of Medical Administration, as required.
- Prepare and proofread documents, timetable, reports and other materials for the PSCC Assistant Director.
- Create databases and efficient systems for the maintenance and management of important data, documents, and reports.
- Proofread and edited various documents and technical materials for English grammar, spelling, formatting and layout, consistency and legibility, content accuracy and completeness.
- Prepared any documents, forms, orders, reports, and memoranda in accordance with departmental instruction and deadlines.
- Organized material and accurately developed complex technical information in a concise and effective manner.
- Provided comprehensive administrative support to the Manager, Corporate Organization and Management.
- Prepared PowerPoint presentations, flowcharts, organizational charts, business plans and performance appraisals.
- Established and maintained databases in relation to the current status of administrative policies and procedures.
- Tracked of all incoming and outgoing correspondence and maintained all files.
- Organized and attended meetings, taking minutes, preparing agendas.
- Provided comprehensive administration support for the Middle East and North Africa National Comprehensive Cancer Network Center (MENA-NCCN), and organized MENA-NCCN related events.
- Assisted in establishing guidelines and processes more suited to those patients from the Middle East and North Africa region.
- Worked in collaboration with the NCCN headquarters in Philadelphia, USA.
- Established connections with various physicians within the MENA region and across the world.
- Supervised the Oncology Department’s 13 administrative assistants.
- Transcribed correspondence, including those of a sensitive nature.
- Established and maintained databases and filing systems for all incoming and outgoing correspondence.
- Organized and attended meetings, taking minutes, preparing agendas.
- Liaised with local organizations and physicians regarding academic and professional activities.
- Prepared reports and managed special projects as assigned.
- Worked on a one-to-one basis with adults with mild to severe learning disabilities.
- This role was part-time along side my position with Pennine Acute Hospitals until February 2010.
- Worked with the people I cared for within their own homes, occasionally doing a sleep-in shift, assisting with daily routines.
- Assisted with personal care, administering medication, meal preparation, household chores, income and bill management, health and safety issues, household maintenance.
- Helped to improve quality of life and independence, being their support and friend.
- Dealt with more complex Service Users, developing relationships with these people after time.
- Maintained records including finance records, health and safety checks, medication files and daily shift reports.
- Dealt with Consultants, GP’s, social workers and many other people with regards to service user care.
- Although I worked alone with the people I cared for, I did work within a team to provide the very best care and support for people with learning disabilities.
- Monitored adherence to the Cancer Pathway for all patients across four hospital sites.
- Provided comprehensive administration support to the Directorate Project Manager.
- Organized and attended meetings, including multi-disciplinary meetings for all tumour sites, across all four hospitals.
- Gathered patient ‘breach of target’ information from departments for the Quarterly Census report for the Divisional Director.
- Managed and distributed the Divisional on-call rota, ensuring all dates were covered to maintain service continuity.
- Provided cover for the Divisional Director’s, Divisional Medical Director’s and the Head of Clinical Professions PA’s.
- Collected, recorded and reported performance information and figures, escalating any performance issues immediately.
- Liaised closely with all clinical teams and the Cancer Services Team, ensuring the constant service delivery.
- Provided training to Multi-Disciplinary Team Coordinators on Diagnostic IT systems and Radiology and Pathology processes.
- Led on audits regarding appropriate referrals by Consultants for Radiology and Pathology, collating data and producing reports.
- Coordinated patient’s diagnostic examinations and results to meet targets and maintain a speedy and efficient patient journey.
- Organized meeting rooms to accommodate radiology and pathology image systems.
- Chaired various meetings appertaining to my role to improve the service and turnaround times for diagnostic tests and reports.
- Provided monthly reports for board meetings regarding the turnaround time for histopathology.
- Responsible for inputting data on to a national database for Urology cancers (BAUS) and also inputting diagnostic data on to a new Cancer database (Avon & Somerset database) for the Cancer Services Department.
- Managed the waiting list for all diagnostic examinations within the Radiology Department at Fairfield General Hospital.
- Worked alongside Consultants from all fields of medicine, Registrars, junior doctors, GP’s, Radiologists, Sonographers and Radiographers to organise sessions for each examination allowing for clinician’s experience or preferences.
- Excellent knowledge of medical procedures and radiology procedures including preparation required and all contra-indications.
- Arranged appointments for all patients, both those within the hospital and out.
- Liaised with secretaries and hospital wards to coordinate patient’s examinations and arrange beds, when required.
- Organized initiative lists for the Radiology department which entailed a great amount of organisation and coordination.
- Organized Radiologists and Radiographers annual or study leave, cancelling examination lists, and organizing cover when necessary.
- All Bank Teller resposibilities.
- Handling of funds on behalf of customers and businesses.
- All associated administrative tasks.
Master Diploma in TEFL
- Customer Services - Personnel Administration - Project Management - Communications - Training Administration
Standard High School Syllabus