Senior HR Co-ordinator
Wilhelmsen Ships Services
Total years of experience :22 years, 4 Months
Contributing to the provision and development of the HR service to the organization and in particular the implementation of policies and procedures and ensuring that an effective and efficient service is provided.
Dealing with redundancies, gross misconduct and leave including annual, sick and maternity leaves.
Assisting in the short listing of suitable candidates from applications, organizing, and arranging for interviews thereafter.
Dealing and advising on disciplinary and grievance procedures.
Developing & improving existing HR procedures and processes.
Making sure that any promotions, transfers and pay rises take effect as planned.
Conduct the Training Process for Employees including inductions.
Conducting pre-employment checks on job applicants i.e. references, previous job history etc.
Prepare and send out Inter Office Memos in co-ordination with the HR Manager and HR Officer.
Update the Organization Charts and Functional Descriptions for all employees in co-ordination with the HR Manager and HR Officer.
Conduct Exit Interviews with all departing employees and maintain the records.
Conduct Annual Performance Appraisals of staff reporting to me.
Processing of Annual Leave Plan and Annual Leave applications for the staff.
Assist the Payroll Manager in processing the leave entitlements, monthly salaries including over times using the payroll package and uploading the same in connection with the Wages Protection System.
Updating/Input of leave (annual, sick, emergency, unpaid, maternity) records and other information into the Company payroll system.
Advice Financial Controller of information for all employees who resign/terminated from the Company, in order to prepare their End of Service Benefits.
Coordination done pertaining to Relocation of management staff, Repatriation of staff, New/Renewal & Cancellation of Tenancy Contracts for offices and that of management staff, Issuance/Renewal/Cancellations of Labor Card, Residence Visas for all employees in all our UAE offices.
Overall independent supervision of JAFZA Admin & HR matters completely.
Handling all administrative jobs including faxing, filing and self-correspondence.
Maintaining all the personal documents for the Consultant and Advisor to the Board of Directors.
Preparing Contract Agreements for Equipment Purchase and Insurance Policies.
Organizing Board Meetings/interviews/meetings with the various groups of companies.
Screening all telephone calls, faxes and e-mails and answering them on day to day basis.
Fixing travel programs which includes ticketing, hotel accommodation and local conveyance.
Preparing and circulating all Memos and circulars for the hospital.
Dispatching all courier documents and following up on the safe receipt of the same.
Helping out in the Personnel Dept. preparing files for the Ministry of Health and maintaining files of all the staff in the hospital, typing out visa applications etc.
Ordering stationary items for the department from the general stores.
Provide Executive Assistance to the Management by ensuring a proactive administrative support which results in effective Time Management, Co-ordination, Independent correspondence and managing multiple priorities.
Commit time in making appointments, make Visa, travel and hotel arrangements as required.
Compose correspondences to the agents and charterers of the vessels for crew sign in and sign off, as well as for the inward and outward clearances of the vessels.
Open and Screen mails, mark important part of instructions, organize mail according to priorities, maintain control of correspondence flow through Manager’s offices.
Maintain effective documentation, regularly review, update and ensure all documents can be readily retrieved, also record annual leave schedules of all the staff and the crew for the Management’s information and planning every year.
Prime contact for all administrative related concerns like procurement of Stationery & approvals within the budget restrictions, Office equipment as well as Vessels maintenances & procurements, Printing of Business Cards.
HR associated matters like - Follow up on confirmations, Management & Non Management Staff Appraisals, Announcements, Overtime & Conveyance allowance requests for all the staff and the crew, Leave schedules & approvals, Employee end of services requisitions & approvals.
Co-ordinate for various Sales and Training activates with the customers, dealers and students and prepare charts in Excel with the required information.
Handle the incoming and outgoing calls.