Catherine Quinonez

• Preparing Timesheet, Payroll, Statement of Accounts, Quotations, Purchase Orders (Local & International), Requisition Orders, Delivery & Credit Notes, Cheques, Inventory Sheets and Packing Lists.
• Updating daily time records of the staff.
• In-charge on the employees’ cash advance records.
• Calculating site measurement (after inspection) and materials being fixed at site.
• Monitoring & updating stocks’ availability.
• Issuing Invoices, Receipts and Payment Vouchers.
• Taking orders from the clients verbally / via email or over the phone.
• Receiving Inquiries or Request for Quotation.
• Checking material orders and/or materials received from the suppliers.
• Double checking materials ordered by the customers before release / delivery.
• Following up payments from customers.
• In-charge in courier booking or shipping companies for the shipment/delivery of materials, samples, documents to local and international clients.
• Following-up the status of shipped documents/containers that are expected to arrive from international suppliers.
• Designing company’s product catalogues and stickers.
• Preparing compliance requirements upon renewal of company’s documents e.g. Company License.
• Performing clerical duties including but not limited to handling calls, preparing correspondence (emails or letters), preparing various spreadsheets, receiving visitors, arranging transportation, etc.
• Performing any other related duties as assigned.

• Posting information to accounting journals based on the supplier’s invoices and cash receipts.
• Issuing receipts to the customers.
• Input newly arrived stocks in the system.
• Preparing requisition orders.
• Checking the delivery notes and invoices received from the suppliers.