Secretary to MD/Media Coordinator/Receptionist
Unique Part Trading LLC
Total years of experience :8 years, 8 Months
•Greet visitors and answer telephone, directed calls and took message.
•Requisition supplies and materials for office and office copy equipment.
. Coordinates with various media for cricket radio rights.
. Sorting out emails and discussed to MD important emails to be replied.
.Prepare Lease contract and coordinates with Real Estate Brokers for property availability and handles Tenants complaints and request
•Maintain confidential information of office related information.
•Operated office machines, such as photocopiers and scanners, facsimile machines and personal computers.
•Provide support to Procurement department (Engine spare parts) in sending price enquiries to suppliers.
•Prepares Invoice, Encoding Prices in Tally, LPO when needed.
•Reports directly to Managing Director.
•Organize travel arrangement for MD and staffs.
Serve as secretary to the assigned resident engineer at site. Receives submittals (drawings, materials, sample, inspection request) and distribute to concern engineers. Encoding of general correspondences, Greet visitors and answer telephone, directed calls and took message.Check and review submitted submittals from the contractors for accuracy, completeness and conformity. Requisition supplies and materials for office and office copy equipment. Receive, sort and distribute faxes and emails. Maintain filing system as required and update submittals logs for easy reference. Maintain confidential information of office related information. Operated office machines, such as photocopiers and scanners, facsimile machines and personal computers.
-Provides secretarial support. Checking company emails, send & received faxes.
-Answers telephone calls & transfer to people concerned within the company
-Typing & posting of visas online
- Makes tour bookings & reservations
- Performs other duties as assigned
-Prepares contracts and reports directly to CEO.
- Makes travel arrangements, flight & hotel bookings/reservations
nswers telephone calls & transfer to people concerned within the company
- Attends to walk-in visitors and customer queries & provide relevant details they need
- Typing, posting of visas & checking of guest arrivals.
- Performs other duties as assigned
- Provide secretarial support including preparation & encoding of quotations, invoices, delivery notes, LPOs. Checking of company emails, send & receive faxes, arrange courier pick-ups & deliveries
- Makes travel arrangements, flight & hotel bookings/reservations
- Checks & follow ups all outstanding payments
- Maintains company & customer files
- Petty cash custodian & manages issuance of cheques.
- Answers telephone calls & transfer to people concerned within the company
- Attends to walk-in visitors and customer queries & provide relevant details they need
-Assist the Creative Director (encoding, proof reading, makes dummy)