Installation & Maintenance Administrator
ASCORP Industrial Complex LLC
Total years of experience :22 years, 1 Months
• Reports directly to Chief Operating Officer and Installation / Maintenance Manager.
• Receive and forward phone calls appropriately.
• Receive and distribute mails to the necessary entities.
• Update all records in the system and attached important documents.
• Responsible for preparing enquiry registration, estimation/cost sheet, quotation, open work order, material request and invoice request (dynamic software & focus).
• Preparing handover certificate, warranty certificate and maintenance contract proposal.
• Handling & filling all Work Order documents.
• Preparing for the weekly report for Receipt Vouchers & Invoices and weekly report for Maintenance Quotations.
• Follow up for payment.
• Attending & assisting the different departments or any administration task in case of additional work.
• Reports directly to Technical Manager and Finance & Admin. Manager.
• Operate multi-line telephone system, personal computers and fax machines to compose, acknowledge or transmit information or documents to client, consultant, suppliers or the general public. Provide basic information to callers.
• Provide information about the company, such as location of office, employees within the organization or services provided.
• Handling incoming and outgoing confidential and non-confidential documents and correspondences.
• Contribute to the security of the organization by helping monitor the access of visitors. Assisting & guiding the visitors to the appropriate department for their follow-up and concerns.
• Receive draft letter from the superior and send by fax to our client/consultant.
• Updating and preparing hard copies of Company Profile.
• Preparing submittals (material, drawing, documents & samples) related to project to Main Contractor/Consultants for their approval.
• Attending & assisting the different departments or any administration task in case of additional work.
• Filling & documenting all incoming & outgoing documents.
• Handling travel booking of the superior and employees.
• Tidy and maintain the reception area.
• Maintain complete updated purchasing records/date and pricing in the system.
• Responsible for the presentation and process purchase orders and documents in accordance with company policies and procedures.
• Responsible for preparing RFQ (Request for Quotation) as per the approved specification of the project.
• Negotiating and agreeing prices from the suppliers and present to the Technical & Operation Manager for the approval.
• Monitoring price increases and communicating changes as necessary.
• Monitor and coordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
• Send LPO to suppliers and site and insure purchasers to follow up for collection and delivery of the materials.
• Collect MRF, delivery notes, LPO, invoices and submit to accounts department regularly.
• Filling Local Purchase Order (LPO), Request for Quotation (RFQ) and keeping contract files and using them as reference to the future.
• Handling travel booking of the superior and employees.
• Reports directly to Chairman and Technical & Operation Manager.
• Operating the telephone system in a professional manner.
• Receiving, circulating & distributing all incoming mails & faxes to the necessary entities.
• Assisting & guiding the client/suppliers & contractors to the appropriate department for their follow-up and concerns.
• Receive draft letter from the superior and send by fax to our client/consultant.
• Updating and preparing hard copies of Company Profile.
• Preparing reports and other documents using available formats and tools according to instructions.
• Preparing LPO, quotation to the client and purchase approvals invoices & follow-up the same with the concerned.
• Executing forms & procedures as requested by the superiors in the proper format.
• Attending & assisting the different departments or any administration task in case of additional work.
• Filling & documenting incoming & outgoing documents.
• Handling travel booking of the superior and employees.
• Maintain Office Supplies.
• Tidy and maintain the reception area.
June 2006 to March 2008
Commission on Audit
Surigao Provincial Auditors Office
Philippines
Position: Secretary
Job Profile
• Ensures that all documents are properly received, recorded,
classified and filed.
• Scanning and distribute all outgoing and incoming documents to the connected addresses and for circulation.
• Encoding data files.
• Preparing and compile time sheets of all employees for the manager approval.
Work Experience
December 2001 to May 2006
Metro Pension Surigao
Philippines
Position: Receptionist
Job Profile
• Attend phone calls inquiries.
• Manage files.
• Attend customers for check in and check out.
• Responsible for giving information to the customers.
• Process payment and updated statement of accounts of customers.
• Issues room keys, pamphlets and discount card.