Sr. Admin Executive
LINCA Property Legal Services
Total years of experience :17 years, 3 Months
• Provide office support to real estate agents and broker during the sales process.
• Liaising with the lawyers in UK and Spain - to reserve an investment property, process and complete the transferring ownership of a legal title from seller to buyer.
• Examine the client due diligence requirements in compliance to UK anti-money laundering act.
• Submit all necessary documentation to solicitor’s office for AML verification and conformity.
• Assist the clients to apply the NRL and NIE number (tax identification number) in UK and Spain.
• Support the legal consultant to do initial review the contracts drafted by the conveyancer to determine whether it accurately reflects in the agreement.
• Following the signing of the documents by the buyer and request the required funds to proceeds exchange of contracts.
• Arrange funds request for payments to solicitor by liaising with accounting department.
• Create systems to input all clients, sellers, buyers and solicitor information.
• Regularly update & maintain communication with clients, broker, agents and solicitors.
• Coordinate with the property management company to ensure the investors rental incomes.
Serve as secretary to the assigned department head and engineers; handling internal/external calls and coordinating with other department secretaries. Answer correspondence and prepare outgoing email/facsimile as directed by department manager; make invoices, quotations, job orders, and purchase orders. Prepare and compute department staff overtimes. Compiled, copied, sorted, and filed records of office memos, business transactions, and laboratory test reports. Heavy filing and build files as necessary; assemble files in chronological order; maintain neat and orderly files.