Admin and Logistics Coordnator
Neomedic EMEA DMCC
Total years of experience :5 years, 9 Months
• Provide office support to executives, managers and other professionals.
• Organizing and maintaining file records, answering phone, taking memos, and maintaining files.
• Planning and scheduling meetings and appointments, making travel and guest arrangements
• Providing quality customer service.
• Taking responsibilities for local and overseas purchases Liaising with Account Managers and suppliers on the customers’ behalf, checking on order progress and communicating any special requirements to ensure that specific order requirements are fulfilled.
• Arranges transportation and forwarding services for all orders to ensure material is delivered as per schedule.
• Responsible for all duty customs sales and tax functions, including certification and verification, and compliance with government agencies.
• Processing and providing accurate invoices to clients based on sales orders, and ensuring profits are maintained.
• Coordinates imports and exports.
• To co-ordinate the ordering of product samples.
• Handling other duties and responsibilities as assigned by the management.
• Coordinating office activities and operations to secure efficiency and compliance to the company policies.
• Manage phone calls and correspondence.
• Support budgeting and bookkeeping.
• Create and update records and database with personnel, financial, and other data.
• Support human resources department by screening applicants, preparing payroll, orienting new employees, administering employee benefit programs.
• Assists colleagues whenever necessary.
• Prepare and send invoices, credit memos, and purchase orders.
• Process company receipts, sales invoices and payments from customers and suppliers.
• Monitor accounts payable, following up on outstanding balances when required.
• Provides support to the managers and employees, assisting daily office needs and managing company’s general administrative activities.
• Helps implementation of services, policies or programs through HR staff.
• Coordinate and monitor supply chain operations.
• Supervise orders and arrange stocking.
• Communicate with the suppliers, retailers and customers etc. to achieve profitable deals and mutual satisfaction.
• Plan and track shipment of final products according to customer requirements.
• Coordinating with the sales team by managing schedule, filing important documents and communicating relevant information.
• Ensuring the adequacy of sales related equipment’s or materials.
• Responding to complaints from customers and give after sales support when requested.
• Prepare accurate report for upper management.
