Assistant Procurement Officer
Pentagram Design Trading & Contracting
Total years of experience :21 years, 10 Months
1. Organize all procurement activities relating to requests for proposals, sealed bids and price quotes.
2. Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department; identify available suppliers for each requisitioned item.
3. Organize and maintain computerized records containing vendor and bid information.
4. Process requisition into purchase orders using buyspeed and any resulting change orders.
5. Received, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the specialist.
5. Maintain and update profession library publications.
6. Perform general clerical duties such as maintaining general files, typing, data entry, opening mail and completing and processing standard purchasing forms.
7. Coordinate and schedule meetings and Appointments as requested; respond to inquiries which do not require the personal attention of the Procurement Specialist.
8. Correspond with vendors regarding prices, products availability and delivery.
9. Respond to inquiries from Site Staff regarding requisitions, purchase orders, contracts and pricing information.
10. Assist in answering incoming calls.
11. Perform related work as required.
1. Answer, screen and transfer inbound phone calls.
2. Receive and direct visitors and clients.
3. General clerical duties including photocopying, fax and mailing.
4. Maintain electronic and hard copy filing system.
5. Retrieve documents from filing system.
6. Handle requests for information and data.
7. Resolves administrate problems and inquiries.
8. Prepare written responses to routine enquiries.
9. Prepare and modify documents including correspondence, reports, drafts, memos and emails.
10. Schedule and coordinate meetings, appointments and travel arrangements for Manager or Supervisors.
11. Prepare agendas for meetings and prepare schedules.
12. Record, compile, transcribe and distribute minutes of meetings.
13. Open, sort and distribute incoming correspondence.
14. Coordinate maintenance of office equipment and maintain office supply inventories.
15. Coordinate and maintain records for Staff, telephones, parking and petty cash.
1. general and secretarial duties.
2. Submission of reports as per requirement of management.
3. Organize and keep an up-to-date system of files and documentation.
4. Assist the System Works Manager in the day to day operation.
5. Handles general and secretarial duties of the Administration Department.
6. Prepares all incoming and outgoing correspondences. (Quotations, internal memos etc...)
7. Organize & keep an up-to date system of files and documentation for easy retrieval and access. (Project files, employees file, incoming & outgoing file, supplier file, invoices file, government file & bank transactions - deposit / withdrawals).
8. Editing and sending System Works Team’s Drafts/Letters.
1. Assist the Construction Manager in the day to day operation.
2. Handles general and secretarial duties.
3. Submission of reports as per requirement of management
4. Editing and sending Construction Manager’s Drafts/Letters
5. Overdue Reports
6. Making Letter References and Email Reference for outgoing and incoming.
7. Organize and keep an up-to-date system of files and documentation.
1. Assist the Managing Director & General Manager in the day to day operation.
2. Handles general and secretarial duties of the Administration Department.
3. In charge of Financial Accounts such as preparation & follow up of invoices, account payables, accounts receivables, bank transactions, bank reconciliation & preparation of financial reports.
4. Prepares all incoming and outgoing correspondences. (Quotations, internal memos)
5. Organize & keep an up-to date system of files and documentation for easy retrieval and access. (Project files, employees file, incoming & outgoing file, supplier file, invoices file, government file & bank transactions - deposit / withdrawals).
6. Handles scheduled engagements such as itinerary, security arrangement, flight details, hotel bookings, etc…
7. Liaise with government agencies concerning visa processing & trade license renewal.
8. Follow up status reports with the consultants
9. Control & maintain all files for projects, sales & trading division.
10. Assist in the preparation of tender for submission for approval of projects.
11. Controls all outgoing drawings and documents for clients/consultants.
12. Maintains the project wise payroll for the contract laborers employed by the company.
13. Follow up on the projects and payment.
1. Controlling all outgoing Reports and Documents from the VT Consultants
2. Editing and formatting files regarding Elevator Reports.
3. Budgeting different Elevator Suppliers.
4. Follow up status reports for the Consultants.
5. Making Letter References and Email Reference for outgoing and incoming.
6. Sending emails, regarding Introduction Letter and Pre-qualification of the company for any Potential Clients.
7. Correspondence of Clients and Customers.
8. Organize and keep an up to date system and files or documents.
9. Marketing Assistant.
1. Assist the Attorney in the day to day operation.
2. Handles general and secretarial duties.
3. Prepares all incoming and outgoing correspondences.
4. Organize & maintain filing systems.
5. Handles scheduled engagements such as itinerary
6. Follow up status reports with the consultants
7. Control & maintain all files for clients.
8. Assist in the preparation of tender for submission.
9. Controls all outgoing documents for clients/consultants.
10. Organize and keep an up-to-date system of files and documentation.
1. Correspondence with Clients and Customers.
2. Submission of reports as per requirement of management.
3. Planning and Coordinate with management for possibilities of future development and progress of the Company with profit maximization.
4. Work on Customer Care and Customer satisfaction with excellent standard of services information.
5. Follow up status reports with the consultants
6. Control & maintain all files for clients.
7. Assist in the preparation of tender for submission.
8. Controls all outgoing documents for clients/consultants.
9. Organize and keep an up-to-date system of files and documentation.
1. Manage 201 files of the organization.
2. Maintaining an up to date filing system for easy retrieval and access to documents and information.
3. Assist recruitment by giving appropriate action with regards to the Employees.
4. Participation in making procedures to conduct training and seminars of the Employee.
5. Forecasting monthly report of Employees regarding separation, resignation, sick leave, promotion and newly hired.
6. Giving appropriate opinion to the needs of the Client in any form of Account.
7. Developed, enhanced and maintained relationship with sources of business which included Bank investors, corporate buyers and day to day Clients.
8. Reviewed correctness of data and validation of other service Assistants posting media versus source documents.
1. Use of email, fax and computer application like word, excel for the purpose of correspondence and storage of data, etc...
2. Independent handling of correspondence involving product inquiries, bookings, reservations and other forms of business correspondence related to the activity of the firm:
3. Maintaining of an up to date filling system for easy retrieval and access to documents and information.
4. Making monthly salary of Employees according to the rank and file bracket.
5. Computation of Overtime work of all Employees of the organization.
1. Operates keyboard and other data entry device to enter data into computer or onto magnetic tape and disk.
2. Entered alphabetic, numeric and symbolic data from source documents into computer, using data entry devices, such as keyboard and optical scanner.
3. Followed format displayed on screen.
4. Compared data entered with source documents, and re-entered data in verifications format on screen to detect errors.
5. Deleted incorrectly entered data and re-entered correct data. Complied, sorted and verified accuracy of data to be entered.
4 years in College graduated