Chaithra Chandran

• Managing end-to-end procurement activities, ensuring timely delivery of materials in line with project schedules.
• Reviewing contract to understand requirements and facilitate accurate and compliant material procurement.
• Preparing purchase orders/subcontract agreements, negotiating with suppliers, and monitoring vendor performance, strengthening supplier relationships.
• Coordinating with project teams and clients to ensure compliance with specifications and facilitating timely material approvals.
• Tracking and reporting procurement progress, including delivery status, costs, and budget adherence, providing actionable insights to management.
• Reviewing and approving supplier invoices, ensuring timely approvals and effective cost control.
• Acting as a primary liaison between project team, suppliers, and finance department to ensure seamless communication and resolution of procurement and invoicing issues.

• Study and evaluate RFQs, take-off quantities and cost-estimate accurately for bidding.
• Negotiation with suppliers and subcontractors
• Prepare tender/offer/proposal submission documents.
• Correspondence with the client and subcontractors.

• Led tendering and procurement activities, including bid evaluation, vendor negotiations, and preparation of cost estimates.
• Prepared tender/ RFQ submissions and coordinated with clients to align on project requirements.
• Managed procurement cycles including issuing purchase orders and expediting material deliveries.
• Ensured compliance with contract requirements and minimized procurement risks.
• Maintained and updated company registration with KNPC, KOC, SAM, PIEE, WAWF, DIBBS, and JCCS.
• Successfully prepared and submitted documentation to achieve KNPC approvals across multiple contractor categories.
• Managed client invoicing and payment processes through formal correspondence and Ariba software, ensuring accuracy, timely submissions, and resolution of payment issues.
• Prepared project progress and payment reports for management, providing clear insights on financial status, material procurement, and project milestones.

• Delivered lectures on Geomatics, Surveying, Sustainable Engineering, Building Materials,
and Materials Testing.
◦ Mentored undergraduate students in academic and project work.

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