Office Administrator / Corporate Services Officer
FBS Kotsomitis Corporate And Management Services FZE
Total years of experience :10 years, 3 Months
• Prepare residence visa applications for investors, shareholders and employees as well as board resolutions and shareholders resolutions
• Prepare employment contracts
• Renew company and lease licenses
• Reception duties
• Prepare and review shareholders documents to submit to authorities for company registration
• Liaise with authorities regarding any queries and requests for freezone, offshore and mainland companies including RAKEZ, RAKICC, MEYDAN FZ, AJMAN FZ
• Update clients with status of requests
• Filing of company and client documents
• Arranging courier of documents with ARAMEX
• Ensure all KYC documents are received and stored correctly including, passports, utility bills, bank statements etc
• Keep all company excel spread sheets updated on all projects for clients
• Update internal company excel spread sheet for renewals including licenses, leases, visas, cctv and civil defence certificates
• Manage diary of management and clients when they visit
• Arrange meetings for management
• Schedule meetings between bankers and clients
• Liaise with Cyprus and Malta office when needed
• Any adhoc or additional secretarial and administrative duties
• Preparing weekly reports for clients on Excel and Word.
• Conduct detailed interviews with potential candidates
• Conduct reference checks
• Format cv's
• Schedule interviews
• Updated database with client and potential candidate information
• Map various titled roles primarily within the Automotive sector.
• Approach potential candidates for suitable roles
• Compile comprehensive profile to submit profiles to clients
• Compile mapping reports on a weekly basis for client
• Support the executive search team
• Source suitable candidates through networking and head hunting.
• Gather info on clients to provide them with the best service
• Ensure cvs are typed accurately and in proper format
• Answer telephone
• Ensure all information is captured correctly and accurately on the database
• Write advertisements for online job portals
• Keep in regular contact to review progress and performance
• Correlate diaries of various clients to ensure all parties are present at meetings
• Assist in an executive search project for five Directorship level roles for well known GCC organization
• Take down detailed job descriptions from clients to provide a quick, accurate shortlist for client
• Provide information to candidates on clients and job specifications for permanent jobs
• Arrange interviews for both candidates and clients
• New business generation
• Head hunt candidates throughout the world for clients
• Pre-screen candidates before their interview for suitability and conduct interviews
• Coach candidates on interview skill / Skills testing
• Search and shortlist CV’s in line with job order request
• Arrange meetings for candidates and clients
• Assist manager in any projects that were arranged to motivate staff
• Gather info on clients
• Create and manage spread sheet of sales teams targets, sales and commission
• Answer phone when needed
• Assist clients when they require further information regarding the candidate
• New business generation
• Meet sales/gross profit targets
• Write advertisements for loading onto placement partner to be viewed on various job portals including Pnet, Career Junction, Linkedin and Careers 24
• Serve clients, identify their needs and provide feedback on success of filling jobs
• Qualify job specification / salary information and record accurate and comprehensive job description
• Candidate control - keep in regular contact to review progress and performance
• Pre-screen candidates before their interview for suitability and conduct interviews
• Coach candidates on interview skill / Skills testing
• Search and shortlist CV’s in line with job order request, ensure CV’s are of a specific standard and reflective of client requests
• Provide information to candidates on clients and job specifications for permanent jobs
• Answer phone
• Assist candidates when they come in for an interview
• Insuring CV is in the front before the interview takes place
• Assist prospective candidates when they call in, email addresses, fax numbers
• Take messages for staff when not in or not available
• Set up interviews and send details to candidates
• Phone candidates and clients to confirm interviews
• Send CV’s to clients
• Phone candidates to find out if they still looking for work and if so update their details
• If there are any queries, speak to the consultant to find out if I should continue
• Send regrets via Career Junction and email
• Checklist and Ref check all candidates that are sent to me by consultant
• Phone references for candidates
• Update consultants once a month with the “problem” candidates that I can’t contact
• Take minutes of meetings
• Once a month do congrats letters
• Put the Brochure candidates info onto their Easy profile
• Filing once a week
• Search for potential candidates on job portals if needed by consultant
• Add and Delete jobs onto job portals when needed
• Communicate with clients if needed by consultant
• Any other “odd” duty that is asked of me
• Update Adverts on job portals
• Order Stationary
• Update Adverts online (Renew or Delete/ Publish or Unpublished)
• Archiving of company documents
• Debt Collecting
• Phone references for candidates
• Send congrats letters weekly
• Update Adverts on job portals
• Phone candidates to find out if they still looking for a job and if so, update their details
• If there are any checklist queries, speak to the consultant to proceed or not
• Checklist and Reference check all candidates that are sent to me by consultant
• Update consultants once a month with the “problem” candidates that I can’t contact
• Search for potential candidates on job portals if needed by consultant
• Add and Delete jobs on job portals
• Communicate with clients if needed by consultant
High School Pass Grade 12