Accounts Payable Adminstrator/Accountant Trainee
W Doha Hotel & Residences
Total years of experience :8 years, 3 Months
• Ensure that all purchases / services are accounted and systematically documented, and all payments are settled, according to Hotel Policies & Procedures.
• Check receiving report received for the day:
o Cross check of invoices against Purchase Orders
o Check authorized signatories in the invoices
o Check total amount of Receiving report against the total amount of invoices received
• Posting Invoices
o Post each invoice to its respective supplier accounts
o Post as per batch, e.g. food items to Food Inventory Account etc.
o Take printout after every posting for future reference
• Update Purchase Ledger
• Prepare cheques for payment
o Receive outstanding account statement, from suppliers and reconcile with hotel records
o Select invoices due for payment
o Post all invoices to create provisional payment list
o Check all invoices for provision for payment list
o If all is correct, proceed and print the cheques
• Print all supporting back-ups like payment summary, remittance report and cheque list
• Give the cheques with complete back-ups to Chief Accountant for final checking
• Secure Controller & General Manager’s approval for payment
• Inform supplier when cheque is ready for collection
• Prepare payment for foreign suppliers / travel agency commission
• Post all Manual Cheques
• Post all payment done thru manual cheques
• For every voucher posted, write down the supplier’s number on the right hand corner of the voucher
Assisting all the accounting staff and doing all the auditing of the the papers
Assisting the also the HR