Finance and Credit Control Assistant
Canadian University Dubai
مجموع سنوات الخبرة :16 years, 5 أشهر
Handling Financial & Accounting transaction of University & Oasis School (Subsidiary of Canadian University)
Handling Accounts Receivable & Accounts Payable.
Handling all accounting transactions related to Vendors, Customers, Students & Agent’s Sales Commission
Handling all Banking transactions such as Bank Reconciliations, Fund transfers, and confirmation of bank transfers to students.
Preparing Cash Flow Position, Bank Reconciliations & reporting to Finance Manager on a daily basis.
Consolidation and Auditing of Daily collection reports of University & Oasis School.
Handling staff advances & HRA advances for University as well as Oasis School & follow up for the clearance.
Handling payroll including preparation of bank transfer letters, payroll reconciliations as well as posting in MS Dynamics AX 2012 System
Custodian of legal documents such as licenses, tenancy, insurance, customers and suppliers contracts.
Monitor the document’s validity, maturity and advise renewal to procurement manager.
Working on revenue (school wise) for CUD and Oasis on monthly basis & posting in system
Preparing all month end reconciliations like Accruals, Provisions for leave pay, gratuity, leave travel, receivables reconciliation.
Auditing student’s revenue - Cheque summary monitoring and assured that all PDC Cheques are deposited.
Assisting finalization of accounts including booking of amortization expenses, prepayments, provisions, accruals, depreciations, revenue and other income (rent) for University and Oasis School.
Assisting in Annual Audit to my seniors including reconciliation of related party account, prepayments, amortization etc.
Generates and prepares the gallery’s order/s and requirements on a daily basis.
Monitoring and handles the daily delivery/dispatch in the warehouse going to the stores and customer.
Consolidating weekly order/s requested by the stores, for their stocks.
Ensuring that the gallery’s orders are forwarded to production department for the timely production and delivery to the galleries and customers.
Updating and coordinating with the Store’s Manager regarding the delivery status of their order/s on a timely basis.
Scheduling daily itinerary of the company drivers including the preparation of their timesheets for payroll processing.
Handles imports and exports activities of the company.
Nominating freight forwarder for any import/export requirement based on the lowest quotation.
Prepares the necessary custom documents and directly coordinating with the nominated forwarded for any export shipments by air/sea mode.
Following up with the nominated forwarder for the shipment status along with the necessary custom clearances and ensuring the consignment will be delivered on a timely matter.
Prepares evaluation report for the quotations and nominates based on the best competitive rates and services of the supplier.
Prepares the Purchase Order based for both local and overseas supplier.
Following up with respective supplier for estimated readiness of materials along with the delivery schedule.
Responsible for the preparation of the daily petty cash reimbursements.
Performs the day-to-day administrative tasks such as maintaining information files; serve as liaison with other departments and operating units in the resolution of the day-to-day operational problems.
Attends to other tasks being implemented by the Managers.
Directly reporting to the Print and Production Director (PPD).
Administration:
Reports directly to Vibro Compaction Works Manager.
Handled business appointments of the Works Manager: scheduled meetings and conferences, arranged itinerary and travel arrangements (flight and hotel bookings, visa arrangements and other relevant matters)
Answered, screened and transferred inbound phone calls and made notes of messages and address it to the right person if he/she is not available to take the call.
Responsible for the preparation of Offer letter, Joiner’s list and visa request application for the newly hired employees.
Coordinating with P & O Department for the preparation of Employment Contract of the newly hired employee and assisting company PRO with the arrangements of staff and crew visa (AUH & DXB Visa) prior to issuance of E-ticket.
Arrange the necessary schedule for VISA Medical/Offshore Medical and ADMA-OPCO Safety induction required for the VISA stamping and oilfield security passes.
Monitors/reviews the terms & conditions stipulated on the Tenancy Contract including the renewal, extension and cancellation of the same for staff/crew accommodation.
Provides administrative support such as hotel, flight bookings for staff and crew; project dinner and restaurant reservations; accommodation; mobile and internet USB Modems issuances and vehicle request in the project. Attends to the issues related to housing accommodation.
Monitors office operations, office supply inventory and order additional supplies as needed.
Monitors and checks employee attendance records (VO and third party) and prepares timesheets for payroll processing.
Prepare general correspondences, minutes of meeting, and memorandums from rough draft, copy or verbal instructions.
Monitors and controls incoming and outgoing correspondences; maintains electronic records database.
Provided general secretarial and clerical support to the project team.
Secretarial/Procurement/Logistics/Accounts:
Collate & analyze the daily hand sheet reports and generates the final report to determine the total area and volume of production at site, as well as maintains monitoring sheet for the accumulated volume of production for the preparation of weekly and monthly production report to be submitted to client.
Prepares weekly statistical report of targeted and achieved output to be submitted to the client as per review of the Works Manager.
Monitoring and updating access database by inputting the requested areas for setting out, deep/surface compaction, re-compaction and pre & pre-post cone penetration testing.
Performs the day-to-day administrative tasks such as maintaining information files; serve as liaison with other departments and operating units in the resolution of the day-to-day operational problems.
Prepare, monitor and follow-up delivery of Local/Holland Purchase Request/Purchase Order issued.
Proper monitoring and following up of incoming/outgoing shipment in communication with the logistics and marine officer for customs clearances.
Assist in following up with the freight forwarder for the shipment dispatch to and from site, arranging of gate pass for incoming/outgoing equipment, materials and staff within site.
Reviewing and pre-approval of the supplier’s invoice in ABW (accounting) system, as to correctness of the cost allocation prior to the approval of the works manager.
Preparation of Job Request Confirmation and Invoices of all jobs done in the workshop and equipment hired, ensure proper/accurate charges impost to the clients.
Responsible for the preparation of daily/weekly petty cash reimbursements.
Attends to other tasks being requested by the immediate supervisor and managers.
Recording and Monitoring of Daily Sales Report.
Monitoring and Computation of Rebates.
Preparation of Disbursements Vouchers.
Cheque preparation and releasing to various Distributors and Suppliers.
Responsible in preparation and remittances of government mandatory benefits (BIR, PAG-IBIG, PHILHEALTH, SSS).
Perform banking transactions.
Recording and balancing of cash receipts and cash disbursement book.
Monitoring and Reconciliation of Product released against Warehouse stocks.
Liquidation and Replenishment of Petty Cash Fund.
Attends to queries of Distributor regarding their Cheick Pay-out.
Prepares unexpected reports requested by the Accountant, Finance and Admin Manager.
Filing and Safekeeping of various documents
Prepares Petty Cash Vouchers and verifies documents of professional fee.
Prepares and verifies documents of Patients refund of excess payments, deposits and Medicare.
Attends to doctor verification regarding their PF and Parents queries regarding their refund.
Preparation and releasing of cheques payable to various supplier, payroll, allowances and government remittances.
Monitoring and recording of supplies and materials of Cashier’s Office.
Replenishment of Petty Cash Fund (Professional Fees of doctors, Patients refund of excess payments, deposits and Medicare, administrative supplies and materials, dietary stuff).
Prepares Monthly Disbursements Report to be submitted to Commission on Audit (COA) and Deputy Director for Hospital Support Service.
Monthly Liquidation of Cash Advance such as allowances and payrolls.
Attends to bank verification on cheques released as well as requisition of cheque booklets to Land Bank of the Philippines (Philippine Bank).
Records and files documents pertaining to Petty Cash Funds and Disbursements vouchers (orig. copy) to be submitted to COA.
Check cinema/snack bar cash tally sheets
Prepare daily, weekly and monthly sales report of the following:
Cinema/Snack bar Sales Report
Pre-sold Tickets / Entry pass form / Non revenue
Production passes and senior citizen form
Redeemed cinema promo coupons / Delivery receiving
Record and Balance all transactions of the following:
Cash disbursements book of Cinema / Snack bar.
Record all shortages incurred by Ticket sellers/Salesclerks
Make a physical count of snack bar items and reconcile discrepancies
Snack bar Inventory Costing
Checking of Stock Inventory Sheet physical count against salesclerks count sheets.
Update prices based on snack bar items mark-up/mark-down
Snack bar Retail Report
Summarizes Damage report, transfer slip, purchases, Sales/Qty&ending inventory/counter.
Prepares monthly report based on working papers.
Check all the supplies needed every day to know the particular supplies to be requested.
File reports, attached documents and other papers given by other party.
Prepare unexpected reports requested by superiors and other personnel.
Full Academic Scholar
