Cheradee Sarmiento

• Manage executive calendars and appointments.
• Schedule meetings, conferences, and events.
• Prioritize appointments and resolve scheduling conflicts.
• Coordinate across multiple stakeholders and time zones.
• Prepare meeting agendas and materials.
• Arrange meeting logistics (rooms, virtual links, catering, etc.).
• Take minutes and distribute action items.
• Follow up on pending tasks and deadlines.
• Book flights, hotels, and transportation.
• Prepare travel itineraries.
• Handle travel expense reporting.
• Screen calls, emails, and correspondence.
• Draft emails, letters, reports, and presentations.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain confidentiality when handling sensitive information.
• Organize and maintain filing systems and records.
• Prepare reports, spreadsheets, and presentations.
• Manage office supplies and executive office requirements.
• Process expenses and invoices.
• Track strategic projects and deadlines.
• Coordinate with different departments.
• Monitor progress and provide status updates to executives.
• Assist with implementation of business initiatives.
• Organize executive meetings, board meetings, and company events.
• Coordinate logistics, invitations, venues, and materials.
• Manage executive participation in conferences and networking events.
• Maintain confidential records and documents.
• Prepare executive briefing materials.
• Ensure documents are accurate and up to date.
• Anticipate executive needs and proactively solve problems.
• Assist in planning and executing business priorities.
• Prepare and compile tender submissions, proposals, expressions of interest (EOIs), and prequalification documents.
• Ensure all submissions comply with client requirements and deadlines.
• Maintain tender logs, bid registers, and submission trackers.
• Upload and submit tender documents through online procurement portals.
• Track bid outcomes and maintain records of awarded, pending, and unsuccessful bids.

• Prepares documents for hospital and account formulary inclusion.
• Receives, facilitates orders and other concerns from customers: MDs, patients, SubDistributor, business partners.
• Creates, routes PAF: Price Authorization Forms and Price Quotations.
• Coordinates and aligns with Lotus HR for employee related concerns.
• Liaise, as project coordinator for CRM monitoring, analytics, and reporting
• Maintains, Monitors and Issues office supplies and promotional materials esp. during conferences and conventions.
• Facilitates RTP from MDI (stock transfer to principal) as well as stock donations to hospitals.
• May attend Medical Conferences, post grad, RTDs and other CMEs for booth manning if sales and marketing teams are not available.
• May attend pre-bidding, bidding, and consignment meetings in selected government hospitals.
• Makes travel arrangements, registration and hotel accommodation for company sponsored MDs during conferences.
• Coordinates with MDI and other SubDs for sales verification, crediting and inventory management and bidding related requirements.
• Assists Oncology and Regulatory teams in the implementation of RMP (Risk Management Program) for Lenagen
• Coordinates with FCM/Travel agency for employees travel /out base hotel requirements
• Supports marketing requirements (materials or services) by engaging and coordinating with suppliers/external agencies.
• Ensures proper coordination with COMMON GROUND management for any office and boardroom related requests.
• SO/PO creation

Monitors PhilGEPS daily for any potential bid opportunities and cascades to Pharmaceutical Sales
Division
 Preparation and processing of bid documents, price proposals, bid securities, performance bonds and
other related documents needed to successfully participate in any bidding or tender offers.
 Prepares necessary bid documents such as Eligibility, Technical, and Financial Requirements needed to complete bid and tender documents. This includes Bid Security whether Manager’s check, cash, Surety
bond, or Bid Securing Declaration.
 Attends Pre-Bid meetings and Bid Openings on a per need basis.
 Coordinates with Principals for price offer per item and secures required documents from their end.
 Coordinates with the National Sales Manager for the review of the bid documents. Turns over the prepared bid documents to the concerned account representative.

Provides administrative and marketing assistance to the Sales Team, National Sales Manager and Senior Product Managers.
Carrying out administrative tasks such as data input, processing information, completing paperwork and filing documents
Supports the field sales team in collecting their monthly reports, preparing their monthly per diem allowances, requests for car repairs, checks and validates cash advances, liquidations and reimbursements.
Receives submitted documents from the Field Force and validates the correctness and completeness of submitted documents.
Checking, processing and monitoring of reimbursements, cash advances and liquidation.
Managing all the sales-related activity of the company. Routes approval of customer’s requested discounts, prepares price quotations and offers, prepares bid price offers and bidding documents. Responds to sales queries via phone, e-mail and in writing
Assists applicants and new hires on their on-boarding process, trainings and deployment. Prepares and requests for working tools like laptops, IPads, company phones, company cars and company email addresses.
Provides assistance to various departments, including Finance, HR, and Regulatory, Procurement department, to ensure all activities are compliant with relevant regulations.
Makes travel arrangements for employees such as booking of flights, car servicing for sponsored MDs, and hotel or restaurant reservations.
Schedules in-house and external events and meetings. Books meeting rooms as required.
Assists the marketing department to work on new marketing campaigns and activities.
Processing and monitoring of purchase requisition and Purchase Orders and request for payment for Vendors and Suppliers and Doctors.