Accounts Assistant (Account Payable & Receivable Clerk)
KIOSK IT SYSTEM TRADING LLC
Total years of experience :6 years, 1 Months
Accounts Assistant/ Cashiers
• Receive cash collected by our Technical Collectors
• Counting all cash and update to the system
• Prepare all counted cash and deposit to the designated accounts.
• Prepare and verify daily collection reports Account Payables & Receivables Clerk
• Prepare, examine and analyze accounting records.
• Monitoring of receivables and payables.
• Review all bills for approval of Accountants and Directors
• Preparing bills receivables, invoices and bank deposits.
• Process cheques request
• Monitoring and maintaining of KIOSK MACHINES balances
• Process accounts and incoming payments
• Perform day to day financial transactions.
• Handling petty cash
• Deposit cash and cheques to the bank
• Prepare all cheques & documents for signing of the Directors
• Verify discrepancies and resolve issues
• Compile monthly reports
• Do account reconciliation with all providers
• Investigate and collect returned cheques
• Processing of monthly payroll
Handling & managing Petty Cash transaction
* Review & prepare financial reports (Monthly income, Petty Cash monitoring, etc.)
* Responsible in monitoring of payables & receivables
* Preparing cheque for suppliers & sub-con
* Managing company Funds
* Processing payroll, EOSB and leave benefits of the staff, etc
* Preparing internal Memo’s, Offer Letter, Contract, and other letter as requested by the President.
* Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
* Assist the CEO for any concerns
* Answering incoming phone calls.
* Perform other admin task as assigned by the CEO
Handling and writing cheques
* Receiving and processing all invoices, expense forms and request for payment
* Managing petty cash transactions
* Monitoring of receivables & payables account
* Responds to telephone inquiries and assists in solving questions related to the status of customers account;
documents status of collections effort.
* Prepare and check invoices, requisitions and other documents for processing; encode and obtain approval
when necessary.
* Ensures strict confidentiality of financial records.
Assisting with all aspects of administrative management and directory maintenance
* Managing inventory supplies and submitting invoices
* Coordinating between departments and operating units in resolving day-to-day administrative and
operational problems
* Scheduling and coordinating meetings, interviews, events and other similar activities
* Sending out and receiving mail and packages
* Preparing business correspondence ( Using microsoft office, word, excel, etc)
* Prepare and distribute payroll for staff
* Preparing meeting minutes, meeting notes and internal support materials.
* Sending and receiving forms for the company
* All Day-to-day operation matters
Responsible in conducting initial interview for both walk-in and scheduled applicants
* Assist Applicants by giving exam (Speed Test;Psychological Test, etc.)
* Responsible for handling all kinds of applicant inquiries, complaints and request.
* Conduct background investigation if needed.
* Prepare Contract and other papers to be fill-in for newly hired employees
* Search applicants (internet/jobstreet)
* Register and post Ads online
* Collecting DTR’s and Preparing for Payroll processing
* Compensation & benefits of all Employees
* Oversees administration and safekeeping of the employee records.
* Ensures that employee queries, concerns, issues and complaints are resolved or responded to promptly.
Greet all customers entering the hotel
* Deliver excellent customer service
* Assist in keeping the hotel reception area clean and tidy
* Deal with all enquiries in a professional manner
* Answering incoming phone calls
* Admit reservation, cancellation and monitoring of no-show
* Attending to customers request and concerns
* Report any maintenance issue immediately to line Manager