Coordinator - HR & Administration
Jerry Varghese Global
Total years of experience :12 years, 5 Months
Responsible for end to end recruitment for Management, Technical and other positions in the company.
Sourcing candidates through HireCraft, Portals, Advertisements, Headhunting and LinkedIn network.
Coordination with hiring process and conducting initial round of interviews for screening.
Employees joining formalities with orientation and induction program.
Reference check for the new joiners.
Entering data into the database for maintaining accurate records.
Issuing Offer Letters and coordinating for other documents for visa process.
Administering the probationary review time periods and yearly appraisal for increments.
Preparing and assisting in payroll processing.
Responsible for passport requests, leave salary, leave encashment and ticket booking.
Creating & maintaining employee personal files of 250+ employees.
Personally handle all the confidential data and ensure it has been filed in the individuals personal files.
Enrollment of employees into the group Medical insurance and other benefit schemes.
Responsible for account opening in corporate banking account.
Transacts employee’s visa application, transfers, renewals and cancellations through DMCC (Dubai Multi Commodities Center) portal for DMCC visas.
Assisting with the PRO in processing the employment visas, renewal and cancellation of labor visas.
Tracking and renewal of Company Trade Licenses, Establishment Cards and Company Vehicles Registrations and Insurances.
Prepare the report for approval of budgeting office maintenance, office stationery and staff expenses from the management.
Prepare consultation to management on employee relation issues and manage all disciplinary or grievance issues within the company.
Preparing, processing and supervising Gratuity/End of Service Benefits settlement calculations.
Assist in updating Employee Handbook/ HR Manual on all the HR activities.
Responsible in ensuring that the company complies with the standard procedures and requirement of DMCC (Dubai Multi Commodities Center).
Manages staff work schedule and associate administration to ensure the welfare and efficiency of each employee.
Maintains administrative staff by recruiting, selecting, and training employees.
Making sure all administrative functions operate at the highest levels.
Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.
Develops and maintains a human resources system that meets top management information needs.
Maintaining a safe and secure work environment for developing personal growth opportunities.
Process, verify and maintain documentation relating to the employees.
Organizing the various professional people working on several projects.
Visiting the sites of the clients to understand the requirements properly.
Review financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.
Monitoring sub-contractors to ensure guidelines are maintained in all the projects.
Develop and implement new business development activities in order to meet company's goals for retention growth and profitability.
Preparing marketing collateral’s like product brochures, e-mails and power point presentations.
Monitor businesses and agencies to ensure that they efficiently and effectively provide needed services while staying within budgetary limits.
Direct and coordinate organization's financial and budget activities to fund operations, maximize investments, and increase efficiency.
Work closely with the development team to verify that business needs are fulfilled and deliverables are produced within specified budget, quality and time.
