Office Manager And Executive Secretary
Al Martan Co. For Contracting & Trading Makkah
Total years of experience :10 years, 11 Months
Prepare and design the company's profile and update it periodically.
Preparing the technical presentation of the tenders for competing projects in
the Holy Capital Secretariat, as well as presentations of existing projects.
•Study, analyze and prepare the documents required to apply for the tenders.
•Participation of the Executive Director and the departments involved in the
process of studying and analyzing the prices of the items listed in the project
quantities table.
•Reporting on the status of existing projects as well as final reports.
•Preparing and writing contracts between the company and other customers.
•Work on all websites and regulations related to government agencies.
•Organize and maintain the executive’s schedule and assist by performing
variety of administrative tasks like, taking minutes of meeting, scheduling,
writing correspondence and prepare presentation report.
•Implementation of instructions and directives issued by the direct president
concerning the management of the office.
•Saving the letters and documents in the appropriate files, as well as save and
arrange files in an orderly manner easily refer to it when requested or needed
"Record Keeping".
•Prepare and arrange correspondence, whether issued or received, and
forward the correspondence received to the competent authority after it is
presented to the General manager.
•Handle telephone calls and converted to the persons concerned and archive
it.
•Organize and schedule appointments for meetings or interviews with the
General Manager (producing agendas and taking minutes)
•Liaising with relevant organizations and clients
•Receive, welcome, and negotiate with the company's customers on business-
related matters.
•Perform other related tasks as mandated by the General manager.
•Follow up on the work related to advertising and managing the company's
social media sites.
Make reservation for patients and confirm it
Handling patients and give a good service
providing performance evaluation for employees for promotion purposes
arranging for training courses needed for employees
sorting out salaries entrance payment calendar at the last of month
Good analysis skills for weekly and months reports and also daily accounts. .
Analyze; revise all the daily accounts.
Bank deposit, bank balance and petty cash.
Managing skills small group.
Customer facing skills (capabilities).
Dealing with different managerial levels
Join the performing arts team at the college and participate in several theatrical performances in the name of the college. Representing Alexandria University in Mansoura Youth Week in Mansoura in 2005 and obtaining third place at the level of universities of the Republic. Participating in the activities of the Bagosh Summer Camp (8th Regiment) - Summer 2005. Getting the best actor award at the Alexandria University level in one of the performances participating in the Alexandria University Theatre Activity Competition