Bureau Veritas
Total years of experience :20 years, 0 Months
documents of different sensitivity levels to a much higher degree of reliability for security, version, visibility, availability and, most importantly, with a controlled reliable audit trail.
•Performed and coordinated the process activities associated with the day to day processing and managing of documents and administrative records (copy, distribute, numbering, coding, filling requests, registration, tracking, system inputs, hard copy filing).
•Electronic Data Management System (EDMS) update and maintenance, information distribution through documents and ensure accuracy of all documentation.
•Use of Metadata in document management system RGDMS to support business process.
•Managed the electronic and hard copy filing of project related technical documentation.
•Administered company archives, archiving, retrieval and storage of documentation for easy retrieval at a later date, adhering strictly to company standards and policies.
•Maintained acknowledgements of transmittals; notify PMT of discrepancies found in regard to the document numbering system.
•Maintenance of document index containing document numbers for all drawings and documents related to existing facilities, Metadata and descriptor and uploading.
•Co-ordinated document Hand-over activities to ensure contractor’s adherence to standards and quality of document and data for completeness on Project completion.
•Performed final QA/Check to verify all critical drawings, documents has been updated to prevent unintended use of obsolete documents.
•Ensured that external documents like customer supplied documents or supplier manuals are identified and controlled.
•Recorded files into EDMS according to transmittal numbers, and disseminate according to matrix.
•Controlled identification of obsolete documents that are retained.
•Ensured controlled documents are suitably handled to guarantee confidentiality; closed/inactive files are archived in compliance with Qatargas Documents and Standards guidelines.
•Supports managers and employees through a variety of tasks related to organization and communication.
•Maintain hard copy and electronic files in accordance with Qatargas file classification systems.
•Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.
•Establish documentation system to ensure proper storage and retrieval of required documents.
•Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Daily Delivery Receipt to SAP and Air Waybill to ensure on-time delivery of stocks
•Process Invoices using SAP releasing and receiving of new stocks.
•Daily inventory of stocks to ensure 100% inventory (actual versus SAP records)..
•Creates and generates month-end accrual report.
•Process and create Request for Payment and billing report.
•Coordinates with Dispatch Officers or Sales Personnel the status of units due for delivery.
•Accounts, monitors the damaged box for Nokia, Lenovo & HTC units, report the same through a Logistic Problem Report, and send to concern department.
•Coordinates with freight forwarders or third party delivery.
•Identify damage, loss, or surplus of goods and materials stored in the warehouse
•Responsible for assisting in a variety of warehouse duties, including shipping and receiving, unloading and loading trucks, fulfilling purchase orders, and keeping warehouse stocked with essential equipment
•Place merchandise on pallets or shelves for distribution.
•Follow all safety codes
and resolve technical hardware and software issues involving internet connectivity, email clients, etc.
•Deliver technical service and support to end-users; using and operating automated call distribution phone software, via remote connection or over the Internet.
•Gather end user’s information and determine the issue by evaluating and analyzing the symptoms.
•Interact with end users to provide and process information in response to inquiries, concerns, and requests about products and services.
•Offer alternative solutions where appropriate with the objective of retaining customers and clients’ business.
, develops and maintains business relationships with current customers and prospective customers in the assigned territory/market segment to generate new business for the organization’s products/services.
•Makes telephone calls and in-person visits and presentations to existing and prospective customers.
•Research sources for developing prospective customers and for information to determine their potential.
•Develops clear and effective written proposals/quotations for current and prospective customers.
•Expedites the resolution of customer problems and complaints.
•Coordinates sales effort with marketing, sales management, accounting, logistics and technical service groups.
•Promotes/sells/secures orders from existing and prospective customers through a relationship-based approach.
•Demonstrates products and services to existing/potential customers and assists them in selecting those best suited to their needs
to disturbances, behavior problems and related situations.
•Searches backpacks, vehicles and lockers for alcohol, weapons, drugs and drug paraphernalia as directed by an administrator and according to established procedures and policies.
•Reports unusual activities or unauthorized persons on campus to appropriate school staff.
•Assist in the investigation of illegal activities; cooperate with law enforcement personnel as necessary.
-up and install software and hardware.
•Isolation and troubleshooting of PC, POS and printers.
•Deliver service and support to end-users; using and operating automated call distribution phone software, via remote connection or over the Internet.
•Interact with customers to provide and process information in response to inquiries, concerns, and requests about products and services.
•Diagnose and resolve technical hardware and software issues involving internet connectivity, email clients, IPTV, VOIP and more.
•Stay current with system information, changes and updates
•Visits clients for Preventive Maintenance / Software Application update.
phone and transfer to the appropriate staff member.
•Receive, sort and distribute incoming mail and coordinate with the messenger and courier services all the outgoing mails for sending.
•Monitor incoming emails and answer or forward as required
•Fax, scan and copy documents.
•Maintain office filing and storage systems.
•Retrieve information or file when requested.
•Update and maintain internal staff contact lists.
•Type documents, reports and correspondences,
•Monitor and maintain office supplies.
Ensure office equipment is properly maintained.