Administrative Assistant
NRL Logistics
Total years of experience :8 years, 2 Months
-Carrying administrative duties such as filing, typing, copying, binding, scanning etc. -Organizing travel arrangements for senior managers. -Writing letters and emails on behalf of other office staff. -Booking conference calls, rooms, taxis, couriers, hotels etc. -Monitoring stationary levels and ordering office supplies. -Maintaining computer and manual filing systems. -Provide information to internal colleagues or external enquirers. Handling sensitive information in a confidential manner. Taking accurate minutes of meetings. -Coordinating office procedures. -Develop and update administrative systems to make them more efficient. -Answering telephone calls and passing them on -Greeting and assisting visitors to the office. -Maintain up-to-date employee holiday records.
RESPONSIBILTIES INCLUDING BUT NOT LIMITED TO:
Create and modify documents using Microsoft Office (Word - Excel - PowerPoint).
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Prepare internal reports for managements.
Setup and coordinate meetings and conferences.
Maintain and distribute staff monthly schedules.
Compile and analyze financial information to prepare accounts, such as Quarterly accounts with Telecom Egypt.
Calculate the cost of all lines @ National Telecommunication Regulatory Authority (NTRA).
Training team new members on department workflows and Telecom Egypt interaction.
Coordinate the filing of hard and soft copy records including maintaining accurate records of the department archiving and filing system.
Review paper work and other sheets on a daily basis to update them with the most recent feedback as well as filing them.
Assist with administration: prepare work orders and invoices, update database and communicate with internal teams such as Sales Coordinators, Engineers, Technical Representatives and Finance to accomplish daily work.
Coordinate with internal teams such as Sales coordinators, engineers, technical representatives and finance to accomplish daily work and update project managers with progress.
Responsible for issuing work orders for all Enterprise customers at Telecom Egypt.
Provide administrative support for the entire Enterprise technical department to provide them with all Enterprise customers’ info.