Imports Administrative Assistant
Saveco
Total years of experience :17 years, 4 Months
- Prepare and generate all Reports from SQL Server Reporting Services(SSRS) wherein includes Tesco SOH Report, Paramount SOH Report, Rastelli SOH Report, Fage International Report, Nutra Bee SOH Report and Prep Cosmetics SOH Report and other Imports based on Store Warehouse.
- Monitor and check Stocks Availability using Microsoft Dynamics AX from different Warehouse and physical count.
- Prepare and create Import Replenishment for next ordering.
- Prepare and create Purchase Orders by means of buyer group, department, category, item number, barcode and prices.
- Obtain purchased items by forwarding orders to suppliers, monitoring and expediting orders.
- Verifies the Packing List and Invoice by comparing Items Received to Items Ordered; coordinates all shipments to LTS specially in custom clearance.
- Create newly items from different suppliers based on varieties of an items and categorization with PTA and STA price and coordinates to IT Department for activation in the system.
- Coordinate to Marketing Team for posting promotional items.
- Directly reported to the Brand Manager, Retail Manager and Chief Operating Officer for other related issues and concerns.
- Performs administrative duties and office support activities under Finance Department. All clerical tasks including sending Emails to the suppliers about their related concerns.
- Check and receive all Summary Reports from Procurement by daily basis to ensure that all enters to the Microsoft Dynamics AX.
- Monitor and check all Local Purchase Order by item wise, by vendors account, by dates and by categories; with attachment of original invoices from the suppliers along with their signature and civil copy.
- Match all Goods Received Notes (GRN), Returns (RTN) and Original Invoices by items, pack size received, prices and discounts and sort all price discrepancies and discount discrepancies related to the suppliers items thru the Dynamics AX.
- Coordinates to all receivers about different issues related to the GRN/RTN and invoices; stamp dates, signature of the receivers and suppliers.
- Posting all invoices received by the Receiving Team using Microsoft Dynamics AX under Accounts Payable; All Purchase Order.
- Coordinates to all Buyers including Supermarket Buyer, Fresh Food Buyer, Home Center Buyer, Hamad and Shahad Buyer, and Kitchen Group related to their handling items and other concerns.
- Generate reports from the Microsoft Dynamics AX, prepares and monitors all invoices which are not posted in the system. Updating all Departments about their pending Purchase Order; Check also inventory supplies by checking stocks to determine Stock on Hand is match physically and thru Microsoft Dynamics AX.
- Prepares all Reports including Daily Price/Discount Discrepancies and Monthly Discrepancies to all concern Buyers.
- Ensure all GRN and RTN must be on their proper Filing as per serial number.
- Directly reported to Finance Manager, Retail Manager and Chief Operating Officer for other related issues and concerns.
- Check and supervise all the cash office department such as; preparation and issuing of float for money tellers, daily monitoring of cashiers reports, cashiers short and over and also some adjusting procedure if its needed.
- Monitoring all the reports needed after End of Day (EOD) thru NCR webmaster EOD Reports, such as the following: EOD Department Sale Report, EOD Financial Report and Hourly Activity Report. Also Cashiers Short & Over Report, Customer Return Report, Weekly Department Sales Report, Weekly Financial Sales Report and other reports needed by Store Manager and other department heads.
- Checking and preparing the daily cash deposit, inventory of all in store Vouchers such as marketing promotional vouchers and all kinds of store company vouchers.
- Handling petty cash & prepare reconciliation
- Preparing payroll, bank reconciliations, and accounts payable for the in store supplier.
- Provide all the necessary sales report of all Departments, give all the data needed to the manager as per the details of sales all the required reports such as financial, department, hourly activity report.
- Updating and inform all the front end supervisors to guide all the cashiers to any changes in TRS and credit blacklist, and also coordinate them to solve customer`s query and discrepancy regarding credit card and debit cards.
- Monitoring and issuance of Official Receipts (OR’s), that payments collected at the store level are properly transacted.
- Assisting Front End Department in all related functions such as customer complaints regarding debit/credit cards issues. Checking and monitoring refund/exchange proper procedure and documentation.
- Directly reported to branch manager for other related issues and concern in store related. And also to centralized Finance Department
Performs any combination of following and similar clerical duties requiring limited knowledge of systems or procedures: Writes, types, or enters information into computer, using keyboard, to prepare correspondence, bills, statements, receipts, checks, or other documents, copying information from one record to another.
Proofreads records or forms. Counts, weighs, or measures material. Sorts and files records. Receives money from customers and deposits money in bank. Addresses envelopes or packages by hand or with typewriter or addressograph machine. Stuffs envelopes by hand or with envelope stuffing machine. Answers telephone, conveys messages, and runs errands. Stamps, sorts, and distributes mail. Stamps or numbers forms by hand or machine. Photocopies documents, using phtotocopier.
- Perform a variety of food preparation duties other than cooking, such as preparing hot foods, and other pantry products.
- Check temperatures and hours in food warmer.
- Clean work areas, equipments, utensils, dishes, and silverware.
- Store food in designated container and storage area to prevent spoilage.
- Assist kitchen staff with various tasks as needed.
providing effective and exceptional service to customer's and of course you must always maintain your station clean and organize according to jollibee standards
Focusing on Financial, Cost, Managerial Accounting and on Management