Project Coordinator
Chemonics International
Total years of experience :21 years, 10 Months
• • Grant management of the photo gallery that is located within the Salt Development corporation’s main building which includes physical upgrade and procurement of furniture, financial reporting and implementation of activities of the grant.
• Grant management support and supporting the development of financial reports to taking responsibility with grant managers and grantees on timely implementation of activities, developing financial reports and following up with BEST grants and finance teams.
• Procurement: handled additional responsibilities and tasks including conducting market scans of equipment/material to be procured, comparing prices, recommending best solutions and following through needed procurement documentation
• Reporting: further involvement in reporting such as forecasting monthly budgets for grants, contributing to the weekly and monthly reporting
• Provide assistance in the overall component-related technical and managerial guidance for the solicitation, evaluation, selection, award, and disbursement of any grants that may be made to component client organizations and ensure compliance with USAID Building Economic Sustainability Through Tourism Project grants manual criteria and processes.
• Assist in the technical work of all local and expatriate consultants fielded under the components and ensure that all end-of-assignment deliverables and other consultant and subcontractor performance results are a) consistent with and compliant with the consultant’s scope of work, b) are of high technical quality and good overall readability, and c) are acceptable to USAID and other component clients.
• Ensure close inter-component collaboration within all components and sub-components, and close collaboration with the training and public awareness activities of USAID Building Economic Sustainability Through Tourism Project.
• Coordinate and prepare monthly expenses claims and fortnightly timesheet and leaves submissions for the team if required and own expenses and timesheets by due dates using the firm’s system
• Grant management support supporting the development of financial reports to taking responsibility with grant managers and grantees on timely implementation of activities, developing financial reports and following up with BEST grants and finance teams.
• Procurement; handled additional responsibilities and tasks including conducting market scans of equipment/material to be procured, comparing prices, recommending best solutions and following through needed procurement documentation.
- Reporting; further involvement has been taken such as forecasting monthly budgets for some grants, contributing to the weekly and monthly reporting.
• Supporting the development of written content and narratives while taking lead on extensive research on the Petra nomination file to the top 100 tourism destination for ITB 2019
Use strong interpersonal skills to effectively work with all staff;
Assist in the development and maintenance of collegial, productive relationships with USAID (when requested), clients, subcontractors, and other private sector and Government of Jordan (GOJ) counterparts while achieving the overall program goals and objectives;
Provide necessary support for the timely completion of work plan tasks and the achievement of program goals and objectives;
Ensure that all scopes of work, task orders, and project documentation are compliant with Chemonics International and USAID Building Economic Sustainability Through Tourism Project policies, and are consistent with achieving the overall program goals and objectives;
Assist in the technical work of all local and expatriate consultants fielded under the components and ensure that all end-of-assignment deliverables and other consultant and subcontractor performance results are a) consistent with and compliant with the consultant’s scope of work, b) are of high technical quality and good overall readability, and c) are acceptable to USAID and other component clients;
Provide assistance in the overall component-related technical and managerial guidance for the solicitation, evaluation, selection, award, and disbursement of any grants that may be made to component client organizations, and ensure compliance with USAID Building Economic Sustainability Through Tourism Project grants manual criteria and processes;
Ensure close inter-component collaboration within all components and sub-components, and close collaboration with the training and public awareness activities of USAID Building Economic Sustainability Through Tourism Project;
Perform miscellaneous tasks as may be assigned by the Chief of Party to achieve USAID Building Economic Sustainability Through Tourism Project goals and objectives
- General Support to the RTA in terms of office management, record keeping, correspondence, answering local and overseas telephone calls and emails and other support works.
- Assisting the RTA in drafting minutes of the steering committee meetings and other project related meetings as needed in Arabic and English.
- Assisting the RTA in the organization of the experts missions to Jordan, study visits outside Jordan and other projects-related meetings.
- Following up work with other departments in DoS
- Assisting in translation and interpretation.
- Support the RTA in developing and maintaining work contacts and relations with the DoS Staff involved in the Twinning Project and with personnel from other Jordanian institutions.
- Other tasks as needed
To maintain office system, management and procedures.
To undertake writing letters, filing, and following up work with other departments.
Communicating with internal departments and external organizations and related companies in order to coordinate works and following them up.
To arrange for meetings for the Board of Trustees and the Executive Committee of the Society including the agenda of the meetings.
To arrange meetings for visitors and supporters or co-organizations when visiting the country.
To do all works related to conferences arrangements.
Replying to the correspondences, recording the outgoing and incoming mail, and phone calls.
Supervise the employees with in the same unit and distribute work between them.
Present the mail and reports to the executive director and implement the verbal or written instructions on them.
Arranging meetings with visitors and donors
Arranging the Executive Director's trips plans, flights, hotels, meetings, etc.
Work with the Executive Director on fundraising proposals and searching for potential donors, write to them and send the funding proposals and follow up with them.
Receiving all medical insurance offers for employees analyze them refer them to the deputy director for approval on prices and better coverage.
Following up the employees medical insurance with the Insurance company
Prepare daily reports and notes on the absence of the GD and present them to him when he is back to the office
- To undertake writing letters, filling, and following up work with other companies.
- To maintain office system, management and procedures.
- Acting director to the commercial department
- Acting director to the personnel department.
- Preparing the time sheets of the labors
- Preparing the salary sheets of the labors and issue their salaries on monthly bases.
- Take control of the holidays and leaves of the labors
- Replying to the correspondences, record the outgoing and incoming mail.
- To undertake typing and filing for the project
- To undertake photocopying for the project.
- To receive, stamp and record all incoming and outgoing mails and faxes that has to do with the project.
- To receive and record all phone calls in the absence of the Project Manager or any employee.
- To maintain office system and procedures
Ba In English Literature , minor in journalism