Export - Operation executive assistant
Al-Dahlia For Import & Export
Total years of experience :8 years, 11 Months
- Correspondence with customers worldwide.
- Writing new / responding to offers and inquiries.
- Export and Operation (monitoring orders planning, key account management, Planning shipping orders dates with Factory)
-Preparing all requested documents and handling logistic steps with different departments and forwarders agents.
-Dealing with customs, Forwarders Agents/ authorities (filling in export documents and other forms, releasing customs payments, communicating with banks, forwarding agents and insurers).
- Prepare /issue export drafts/Documents and approved it by clients and send by Courier.
1-Email Hotel offers and packages to travel agencies, schools and companies.
2-Perform clerical duties such as typing correspondence, agreements and reports, filing, and answering phones. Maintain and upkeep various filing systems, including vendor information where necessary.
3-Receive visitors and guests. Answer questions and concerns; follow through either to resolution or refer to the appropriate manager.
4-Maintain a good relationship with the existing customers as well as trying to find new ones.
5-Assure all incoming and outgoing correspondence is typed, received, mailed and filed as required.
6-Maintain and upkeep of all office equipment.
7-Order and maintain office supplies.
8-Organize and maintain filing system.
9-Preparing attendance report of office staff and send it to HR dept.
10-keep sales records, modify room prices in the agreements.
1. Answer telephones and transfer to appropriate staff member.
2. Meet and greet clients and visitors.
3. Create and modify documents using Microsoft Office.
4. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
5. Sign for and distribute DHL/ Aramex /Fed Ex/ packages
6. Preparing attendance report of office staff and send it to HR dept.
7. Ordering and receiving supermarket deliveries and stationery.
8. Manage petty cash in coordination with accountant.
9. Manage office boy.