Office Administrator
Hennessey LLC
Total years of experience :18 years, 0 Months
Main Role: Provide administration support to the Estimating Department reporting to the Estimation Manager
1. Technical secretary and preparation of Pre-qualifications & Tender Submissions
2. Provide support in tender hand-over to Operations
3. Manage and administer Expressions of Interest by fax and email
4. Ensure that the tender documents are completed before forwarding to the Estimation Manager
5. Prepares Subcontract Package (listings of Suppliers and Subcontractor) and execute queries for all the materials and works needed in the bidding stage
6. Coordination with Suppliers and Subcontractors by collating all quotations as per the required supplies and services
7. Ensure that all the materials required in the bidding state are complying with the project specification
8. Assist the Estimation Manager to prepare & finalize all tender and required documents
9. Ensure that all the required documents in the tender submission are completed and complying in the instructions to the Tenderers
10. Maintain accurate records and files manual & electronic of all the tender data ie correspondence quotations internal input etc
11. Perform other duties that may be assigned from time to time
Responsible for general admin and secretarial works. Prepares all related documents for the Tender or Job-in-Hand projects. Prepares quotations and invoices.
Coordination with internal department, sub-contractors and suppliers depending on client's requirements. Prepares quotations on a day to day basis and invoices on a monthly basis.
Responsible for general admin and secretarial works as per the requirements of Sales Manager and Sales Field Persons, prepares quotations and sales invoices. Coordination with Warehouse and Engineering Department for the equipment deliveries and installation & commissioning.