Marketing Administrator
Seacor Marine - Seacor Offshore Dubai L.L.C.
Total years of experience :13 years, 4 Months
• Summarize incoming tenders and client requirements.
• Prepare and submit a commercial and technical proposal for all tenders.
• Monitor existing contracts and coordinate with clients for addendums and existing extensions.
• Create weekly report for review of Director Business Development.
• Develop and maintain records of inquiry and provide analysis
• Maintain records / logs of tender proposals submitted.
• Track the vessel’s passenger transfers monthly and distribute as a report.
• Provide full administrative support to the Director of Business Development.
• Maintain marketing database through SharePoint.
• Creates email marketing campaigns to promote vessels and services.
• Preparing quotations as per client requirements.
• Designing/preparing marketing power point presentations.
• Creates email marketing campaigns to promote vessels and services.
• Ensure marketing message is conveyed clearly and delivered properly to prospects.
• Compiling and submitting tender documents along with commercial head and technical department as per the requirement of the clients
• Assisting and preparing quotations.
• Coordinating with clients.
• Designing stand banner, special brochures and giveaways
• for exhibitions.
• Designing/preparing power point presentations, video presentations, vessel specifications, and magazine ads.
• Providing backup support for the IT department whenever required.
• Prepare quotations, invoices and delivery orders.
• Processing of purchase order, follow deliveries and payment.
• Statement of account preparation.
• Financial records/report preparation and maintenance.
• Preparation of expense claim reimbursements of staff and petty cash.
• Handled phone calls / enquiries / customer related issues.
• Coordination with customer regarding status of the order & queries and liaise with concerned party to support customer requirements and resolve related issues.
• Brochure / pamphlets designing.
• Creation and maintenance of a filing system to a high level of accuracy and confidentiality where all office documents, records and files in a well organize manner.
• Doing Clerical works / scanning / fax / photocopy.
• Doing data entry with speed and accuracy.
• Assign lot numbers, part numbers, and other document tracking numbers.
• Performs file backup to ensure proper storage and archiving of electronic registers.
• Register, log, distribute, track, issue, maintain and control office and site project documents.
• Order and Maintain office supplies.
• Arranging flight bookings/hotels & Schedule appointments for manager and staff.
• Arranging courier shipments.
Attending incoming and outgoing calls.
•Creates Power Point presentations of the CEO.
•Prepares non-routine letters, reports, memorandums, agenda of meetings, which may be highly sensitive and confidential in nature.
•Manage, organize and maintains all official records in a well-organized filing system.
•Plan and schedule meetings.
•Coordinate responses to data requests from internal and external.
•Encoding data for the HIS application database.
•Conducts research in the Internet for information use.
• Registration of the medical students in seminars or symposiums.
• Encoding / Data entry.
• Ensure proper document clarification, sorting, filing and proper archiving
• Preparation and coordination with other department for the upcoming symposium or seminars.
• Organize seminars.
• Creates Microsoft PowerPoint Presentations.