Administrative Assistant
Mangrove Interiors LLC
Total des années d'expérience :13 years, 1 Mois
Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
Organizing travel arrangements for senior managers.
Writing letters and emails on behalf of other office staff.
Booking conference calls, rooms, taxis, couriers, hotels etc.
Processing expenses sheets and invoices.
Monitoring stationary levels and ordering office supplies.
Covering the reception desk when required.
Maintaining computer and manual filing systems.
Provide information to internal colleagues or external enquirers.
Handling sensitive information in a confidential manner.
Taking accurate minutes of meetings.
Coordinating office procedures.
Relying to email, telephone or face to face enquiries.
Develop and update administrative systems to make them more efficient.
Resolve administrative problems.
Receiving, sorting and distributing the post.
Answering telephone calls and passing them on.
Managing staff appointments.
Oversee and supervise the work of junior staff.
Maintain up-to-date employee holiday records.
Coordinating repairs to office equipment.
Greeting and assisting visitors to the office.
Payroll
Daily attendance sheet
collection fees from students and preparing salary of teachers and office staff
Relying to email, telephone or face to face enquiries.
Develop and update administrative systems to make them more efficient.
Resolve administrative problems.
Receiving, sorting and distributing the post.
Answering telephone calls and passing them on.
Managing staff appointments.
Oversee and supervise the work of junior staff.
Maintain up-to-date employee holiday records.
Coordinating repairs to office equipment.
Greeting and assisting visitors to the office.
Photocopying and printing out documents on behalf of other colleagues.
Schedules company meetings, prepares all the necessary documents and sets up conference venue
Performs bookkeeping duties such as preparing checks for payable, reconciling bank accounts and updating accounts receivables
Maintains and updates client database, secures confidential files and forwards documents to select recipients
Doing administrative and clerical tasks (such as scanning or printing)
Preparing and editing letters, reports, memos, and emails
Running errands to the post office or supply store
Arranging meetings, appointments, and executive travel
Answering phone calls and taking messages
Maintaining folders on servers
Recording meeting minutes
Liaising with teams and units
Tracking petty cash
Covering reception