Merchandiser
The Scoular Company
Total years of experience :20 years, 4 Months
Responsible for accurate and timely information entry and reporting functions.
Input new contracts, sales information and delivery transactions
Maintain an organized file system
Assist merchandiser with accounting responsibilities to ensure prompt payment of invoices.
Process checks daily and follow-up on outstanding receivable and unapplied cash
Provide customer support and coordinate logistics and billing
Answer merchandiser phones when they are absent
Collaborate with merchant at month end
Changing IP names
Making space for new devices
Trouble shooting the issue with Target Store Facility Technician (SFT) which the store is having with Access Points.
Configuring the Access Points.
Confirming with Store Team Lead (STL) if all the Access Points are working as they should be and after confirming giving the check out to onsite technician.
Maintaining all the records of the store Access Points.
Answering, screening and connecting incoming calls in a friendly and professional manner
Travel booking for all support staff. Contact travel agent and negotiate rates. Hotel bookings.
Responsible for monthly QSHE environment report. (Paper recycling, garbage recycling and energy
savings
Resolve customer complaints or answer any customer inquiries.
Perform administrative or operation functions for the Import and export areas, upload invoices to the account system. May be required to assist other areas within the operation, when needed.
Collecting payments from company clients, and releasing import and export documents.
Preparing daily checks report to send to account area in Colombia.
Maintaining and organizing company files.
Assist the Branch Manager, specially with meetings arrangements and calendar planning.
Follow-up with branches on timely approval of accurate invoices + ensure.
Assist with resolution of parked and stopped items timely payment to Carrier.
Elaborating proforma invoices for the clients, export documentation approval, in charge of export processes including frequently communication with supplier and freight forwarder.
Coordination of bookings, contaners inspections, controlling documents as bill of landing, packing lista, letter of credit.
Checking and verifying vendor bills before making payment advice on accounting systems of the company. (JDE and Microsiga) (Monthly closing)
Registration of many products on accounting system (lubricating oils etc.)
Scheduling of the special payment for fuel fright companies.
Special Internal control of the aviation and bunkers fuel invoices.
Check, inspect and verify daily cash transactions.
Perform opening and closing of cash daily.
Inspect, investigate and resolve discrepancies in cash transactions.
Assist and support treasury staff in physical cash counting activities.
Check, verify and reconcile bank deposits and bank payments.
Participation on internal audits of the company`s gas stations.
Monitored the filing of the documents in accordance to the company’s policies.
Maintained an electronic database of the archive documents. (gas stations contracts)
Preparing payments to suppliers (bank and manual checks)
Negotiates with distributors
Places orders for supplies.
Preparing documents for tendering of construction works for installing natural gas
Import supplies for building natural gas network
Supply’s payments (bank and manual checks) as well as undertaking other administrative duties for the area.
Documents translations from Portuguese to Spanish.
Managing and archiving documents of cultural events.
Actualizing the international organizations, embassies and local authorities’ data base.
Organizing the concert to celebrate “Women Day”.
Supporting scholarship area (preparing information documents, customer service and organizing
and maintaining files
Collecting and compiling different sources of information from the commerce area to be used in the monthly report.
Undertaking other administrative duties for the area and organizing documents for storage
Assisting staff in day to day work.
Checking documents of applicants and guiding them with the formalities and procedure to apply for Visa or Passport and answering their query.
Organizing the visit of President of Uruguay.
Sending invitation to the Ministers, Delegates and Business leaders at the time of Presidents visit for Honors List for State visit.
Organization of the American States Scholarship and Latin American Integration Association Scholarship.
Consulate of Uruguay Scholarship in Colombia