Finance and Administrative Officer III
Development Bank of the Philippines
مجموع سنوات الخبرة :5 years, 0 أشهر
• Designated Property, Records and Petty Cash Custodian
• Submit and reconcile expense reports for reimbursement and prepare Disbursement Voucher
• Handles daily petty cash payments, performs weekly petty cash reconciliation, and cash count
• Prepare and consolidate daily remittance transactions from tie-ups and monthly reports from distribution channels and submit for Management reporting.
• Attends to walk-in clients, emails and phone queries, complaints, follow ups and ensure that these are attended within turnaround time
• Monitor and prepare monthly inquiries and complaints reports for submission to Customer Experience Management Department (CEMD)
• Prepare and reconcile reports for the various subsidy programs of Department of Agriculture
• Organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
• Maintain Inventory record and arrange material requisition to ensure availability of office supplies required by the Department
• Organize and oversee all aspects of meetings held by the Department Head/Supervisors including venue arrangements, invitations, reports, and minutes of meetings
• Produce and distribute correspondence memos, emails, and forms
• Manages the issuance of contracts and other related documents such as Purchase Order, Notice of Award, Notice to Proceed, and Contract of Agreement to suppliers and sub-contractors.
• Coordinate with suppliers and end-user department all related matters to procurement process.
• Monitor and archive delivery notes and invoices from suppliers/sub-contractors and prepare Disbursement voucher
• Ensures the accuracy and completeness of each Payment transaction by checking, controlling, and monitoring all Delivery notes and Invoices that correspond to terms and condition mentioned in Purchase order or Contract of Agreement.
• Attends to walk-in suppliers, answer emails, and phone queries
• Monitoring and processing of Human resource related matters and tasks
• Keeping employment documentation for each employee (soft and hard copy) and in-charged in recording and monitoring daily time record
• Update HR database such as new hires, separations, vacation, and leaves
• Assist in payroll preparation by providing relevant data, like absences, bonus, leave days
• In-charge in issuance of paychecks to employees every cut-off
• Prepare paperwork for HR policies and procedures
• Process employees’ requests and provide relevant information
• Attends calls to employees’ concerns and inquiries