Coleen Santiago

• Coordinate all activities related to the Document Control procedure, including technical documents.

• Coordinates with Clients, Contractors and Site Offices for ALL submittals.

• Perform Internal and External Auditing for ISO 9001:2008 Certification.

• Maintain updated Control Copy of Tender Documents.

• Providing Logs of ALL incoming and outgoing documents,

• Input document data into the standard registers ensuring that the information is accurate and up to date.

• Generate the various document control reports as required.

• Typing of documents, and follow‐up of all the needs.

• Coordinates with internal and external parties to organize the various components needed to initiate and to be

completed according to the scope of work in the project.

• Maintain updated records of all approved documents.

• Performs administrative and office support activities for multiple superiors.

Knowledge in online document management using

1. ACONEX - Organization Administrator/User

2. FileXpress Desktop Client by NBAD ‐ User

3. Proliance by MUSANADA ‐ User

4. ProTender by ADCE - User

• Broad knowledge in Windows O.S. and Microsoft Office application (World, Excel, PowerPoint, etc.)

• Performing tasks efficiently and effectively with clients and team members.

• Ability to solve problems and make decisions quickly and proficiently.

• With excellent written and verbal communication skills

Document Controller - Al Raha Gardens Leasing Office - March 25, 2013 to July 2013

• Responsible for receiving, digitalizing, attributing, validation and filing and uploading project,

departmental and other business unit records.

1. Residential Leasing Contract

2. Agreement for Lease and Retail Leasing Contract

3. Commercial Leasing Contract

4. Confidentiality Agreement

5. Corporate and Project Insurances

6. General Services Contracts (Car Rental, Staff Accommodation Leasing contract, etc.)

• Provide leasing cheque deduction forms for all payments

• Prepare cheque transmittal form to be submitted to finance

• Monitoring log of all payments

• Responsible in receiving various Outside Agents invoices

• Provides leasing staff reference number and keeps a log to guarantee correct sequence for all outgoing

correspondence.

• Perform other related duties assigned by team i.e. (Tender documents, preparing processes, Lease

Contracts).

• Attend owner’s inquiry with regards to the status of their rent payments and related issues.

• Archiving of all documents as per discipline (hard and soft copies)

Document Controller - Aldar HQ‐ January 2013 to March 2013

• Logging and Scanning of all Documents

• Renaming all Residential Leasing Documents (Agreement and Supplementary Documents)

• Uploading of Residential Leasing Documents (Supplementary Documents)

• DARCOM

• Filing of internal and outgoing transmittal

• Sending fax

Mail Room Administrator - Aldar HQ‐ December 2012 to December 2012

• Receives all internal and external documents from head office to site offices and vice versa

• Makes Logs for the received mails for record purposes

• Check all the details of the document before sending

• Assigns and manages the schedule of the driver that delivers documents to site offices and to other

companies

• Prepare air way bills that is needed for the courier service and registered slips for the registered mails

Receptionist - Aldar HQ‐ November 2012 to November 2012

• Answer all incoming calls

• Scheduled all Meeting and Meeting Room (Cayin)

• Giving Access for visitor (i‐Visitor)

June 2011 to August 2012 - Administration Secretary
Company GMA Network Inc.
Project Includes Receipt For Payments (RFP)
Encoder
Adobe Photoshop
Powerpoint Presentation
MS Office Application
PC Setup and Installation
Phone calls and Fax
Printing and Photo Copy (xerox)
Sending E-mail
Sorting of Documents
SEMINARS AND TRAINING ATTENDED
1. Seminar on Microsoft Academic Programs - ASP.Net, Fundamental of Windows SharePoint -
Artificial Neural System
Valencia Hall, Bulacan State University
City of Malolos, Bulacan