RECEPTION / ADMINISTRATION
DAMCO LOGISTICS LLC
مجموع سنوات الخبرة :19 years, 9 أشهر
Job Description :
• Assist administrative request and inquiries from senior managers .
• Organizing schedule appointments and book meeting rooms .
• Monitors and orders office supplies and pantry supplies and research new deals and suppliers .
• Welcome and attend to callers and visitors inquiries.
• Maintains safe and clean reception area by complying rules and regulations
• Prepare DHL booking.
• Maintain filling system for admin and OPS invoices .
• Set up and prepare monthly lunch and birthday celebrations .
• Assist in all company activities.
Do multi tasking jobs Reception/ Office Admin. / Local Purchaser / HR
assistant .
RECEPTION / OFFICE ADMIN FUNCTION :
* Manage phone calls & correspondence ( emails, Letters & packages etc) .
* Meet and greet walk in customers.
* Receive mails and distribute to concern persons.
* Keepsafe custody of the company’s important documents and papers.
* Draft messages and memos as per employees requests.
* Perform routine clerical & organizational tasks of the company.
* Ensure the maintenance and cleanliness of the working environment .
LOCAL PURCHASE
* Conduct inventory of parts in store.
* Assigning barcode to each item ( spare parts)
* Coordination to local suppliers for the parts needed, and secure qoutations..
* Prepare requisition, and get approval from heads before purchasing parts .
* Input in the ERP system purchase invoice .
* Issue parts taken by the employee in the ERP system.
* Prepare a summary of local purchase report every end of month.
HR FUNCTION :
* Compensation / Payroll processing
* Timekeeping reports
* Documentation like preparing letters and memos for the employees.
* Cascading office memurandom to all employees.
* Issue uniforms and ID to all employees.
* Monitor the renewal of contract of employees and Business contract .
Job Description :
• Monitor the submission of Loan Contracts and other required documentary requirements .
• Checks the completeness of Loan Documents information and requirement
• Monitored the returned of borrowed documents .
• Regular follow up to the non- compliant branches thru email &/or letter .
• Weekly submission of reports.
JOB DISCRIPTION :
• Benefits Processing
• Compensation/ Payroll Processing
• Employee Relations/ Trainings
• Clearance Processing
• Recruitment, Selection and Replacement
PRINCIPAL FUNCTIONS AND RESPONSIBILITIES:
PROCESSING OF PAYMENT FOR EXPENSES :
• Verifies completeness of documents, accuracy of amount and authenticate signature of approving offices.
• Generates SLE ( Summary of List of expenses and assigns check number, encodes and post transaction in SAP.
RELEASING and SAFEKEEPING OF CHECK PAYMENTS:
• Releases all check payments to the Deposit messenger and to the “Payees”.
• Prepare Cash Position Report daily.
• Ensure completeness of the official receipts that corresponds to the released of checks.
• Encodes bank transactions in the SAP system (update reference field by encoding date of check release in SAP via Tcode FB02 using standard date of format)
PREPARE MONTHLY DISBURSEMENT FUND LIQUIDATION /REPORTS
Inventory of checks
Monthly Reports ( Monthly/ quarterly report of disallowance of petty cash .
Prepare a memo to RBU Accounting for the adjustments of stale and cancelled checks