FRONT OFFICE COORDINATOR
KEO International Consultants
Total des années d'expérience :13 years, 8 Mois
Ensure order and cleanliness in the reception lobby at all times.
Answer phones in accordance with KEO procedures and policies, and direct inquiries to the appropriate staff.
Screen calls as required.
Catering services.
Attend to visitors in accordance with KEO procedures and policies.
Provide basic information about KEO such as services provided projects underway etc.
Receive CV`s from perspective employees as required, and forward to recruitment.
Handle`s PPE and Stationery request.
Coordinating with the suppliers.
Allocate and maintain weekly record of hot desks. Advise administration and facilitates accordingly.
Deal with all calls ina professional and courteous manner.
Maintain log in/out book for KEO visitors and clients.
Check log and fax regularly in accordance with KEO policies and procedures.
Prepare Special messages in the event of holidays etc. Coordinate with IT administration and facilities
Receive and send overnight courier packages from/to other offices and ensure distribution within the office and to sites associated with the home office.
Receive staff mail and ensure distribution within the office and to sites associated with the home office.
Maintain telephone extension list and update monthly in coordination with HR.
Serve as administrative assistant to visiting staff.
Maintain and manage conference bookinfs.
Advise Administration & Facilities Manager or Administrator of scheduled meetings and coordinate accordingly to ensure the proper standard for meeting set up.
Receiving invoices from different clients and forward to designated department.
May include coordination of Messenger`s activitties.
Sort and distribute mails & faxes.
Preparing inward & outward transmittal
Upload the inward & outward transmittal into database
Update the document/Engineering Register when the document have been dispatched to the client
Formatting the document as per standard format from each department when requested
Checking the documents for the correct format and as per our engineering register.
Filing of all the originals as per project.(check copies and superseded)
answering calls, give an info, handle all queries, assisting the visitors, ensure the clients needs are met, secretarial support.
Receive and Initiates phone calls for reservations and submit daily sales reports, handles and organize the operations in the absence of the manager.
• Assist in their daily activities
• Monitor vital signs
• Administering prescribe medications