Sales & Accounts Receivable Coordinator
Crayon Technologies
Total years of experience :13 years, 2 Months
*Ensures that orders from customers are met timely and accurately.
*Attending to queries and inquiries by existing and by potential customers.
*Works with the technical department to answer to any inquiry that may be made by sales representatives and/or customers.
*Providing after-sales services to customers.
*Ensures that delinquent accounts are resolved and that terms of payment are reached with the customers.
*Sending invoices and updated Statement of Accounts to customers.
*Admin&HR jobs if needed.
1. Greet clients/suppliers/visitors to the organization in a professional and friendly manner
2. Answer and direct phone calls
3. Provide general support to visitors
4. Maintain contact lists
5. Organize and schedule travels, meetings and appointments for staffs
6. Process Flights and Hotel Bookings
7. Safe keeper of Company Licenses, stamps, letterheads, admin files, office keys and CEO’s files
8. Sort and distribute correspondence memos, letters, faxes, forms and courier deliveries
9. Forward incoming general e-mails to the appropriate staff member
10. Purchase, receive and store the office and Nespresso supplies ensuring that basic supplies are always available
11. Coordinate with the Building Officers for Building Maintenance, Access Cards and Car Park Request, and other concerns related with the building
12. Process Health Insurance Membership for staff members in coordination with HR/ Accounts and 3rd Party (Medical Company)
13. Monitoring and Recording Office Boys attendance
14. Monitoring and Recording Petty Cash Expenditures and Employee Related Costs in accordance with HR/Accounts
15. Provide secretarial and administrative support to CEO and other staff members
16. Act as HR Reliever if needed.
17. Performs other duties as assigned.
Responsible for performing procurement duties efficiently and effectively.
Duties:
1. Prepares Request for Quotation (RFQ), researching pricing obtaining quotes locally on low value items, and correspond with vendors regarding prices, product availability, and delivery.
2. Assist the Associate Procurement Manager in maintaining current up to date procurement documents and manuals
3. Provide purchased materials to the responsible receiving office and do all actions for completing the process.
4. Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.
5. Assist in answering incoming calls and emails.
6. Telemarketing and setting appointments for the sales managers for a client meeting.
7. Follow-up project proposals and quotations.
8. Perform related work as required.
Responsible for providing overall HR and administrative support.
Duties:
1. Provide both HR-specific and general administrative and secretarial support to Head of HR
2. File employee-related documents, entering and updating employee information into HRIS System
3. Coordinating HR related correspondence of 4 subsidiary companies
4. Assists with recruitment and selection process
5. Administer Time and Attendance of all employees including the subsidiaries
6. Coordinate and maintain records for staff internal application such as Leave Application, Exit Permit etc..
7. Assisting with the day-to-day efficient operation of the HR office
Responsible for providing exceptional customer service including efficient and accurate transaction processing.
Duties:
1. Greet customers as they arrive and provide them with information about products and services.
2. Responsible in ordering, receiving, verifying, and distributing cash.
3. Answer customer inquiries and refer customers to the proper service area for issues that cannot be resolved at the teller line.
4. Prepared company accounts and tax returns for audit.
5. Monitor and record company expenses and daily transactions in the ledger.
6. Maintains the highest level of confidentiality with all information obtained.
Work under the supervision of a manager or senior accountant to learn the day-to-day duties that take place in the accounting department.
Duties:
1. Managed accounts payable and accounts receivable departments.
2. Collect and compute daily reports from different departments of the hospital.
3. Making income and expense entries into the accounting system.
4. Collects supplier invoices and paying bills.
5. Prepares salary for employees.
6. Responsible for bank transactions.
7. Data Encoding
8. Office works (answering phone calls, photocopying and record keeping).
Responsible for providing administrative support, effective communication and correspondence, and upholding legal requirements.
Duties:
1. Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
2. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing, and coordinating case preparation.
3. Maintains attorney calendar by planning and scheduling appointments and hearings.
4. Preparing legal documents and correspondence.
5. Serves and files legal papers.
6. Maintains client’s confidence by keeping client/attorney information confidential.
Consistent Dean's Lister