Office Manager
OBEIKAN INVESTMENT GROUP
Total years of experience :29 years, 11 Months
As an Office manager to the Vice-President of Plastic Division, I am primarily responsible in ensuring the efficient handling of his day-to-day activities, functions and the Division’s operation ranging from administrative, secretarial and managerial tasks:
My role includes but not limited to the following:
• organizing meetings
• arranging appointments
• typing
• booking transport and accommodation
• ordering stationery and furniture
• dealing with correspondence, complaints and queries
• preparing letters, presentations and reports
• liaising with staff, general managers and key executives
• implementing and maintaining procedures/office administrative systems
• ensuring that health and safety policies are up to date
• using a variety of software packages
• handling staff recruitment and appraisals
• attending meetings with senior management
• keeping personnel records.
As Executive Secretary to the GM of the Private Banking, I am tasked to ensure that effective and efficient office administration and supervision are properly observed and implemented. Coordination and multi-tasking to 14 Relationship Managers (RMs), Cash/Teller Unit and Customer Service & Credit Support .
My job responsibilities include:
- Takes dictation and transcribes it accurately and precisely
- Drafts, types and compiles memo, e-mails, correspondence, reports etc. and proofreads them for accuracy
- Organize a systematic filing
- Assists customers in their various banking requirements such as: encashing checks, deposits & obtaining approvals for cash advances & withdrawals
- Operates office machines & equipment such as money counting machine, projectors, calculator, electric typewriter, fax, digital/analog telephone, photocopier, scanner & binder
- PC operation (using MS Word, Excel, Outlook and Power point)
- Requisitions, maintains and keeps records of office supplies and property returns
- Answers telephone calls promptly a
- Prepares and arranges Conference Rooms for various inter-departmental, external guests and visitors use
- Booking calendars, meetings & appointments for the GM & Relationship Managers
- Keeps track of the Daily Attendance Sheet Report for submission to Personnel Department
- Arranges for the GM's/RMs car transportation in meeting various clients of the Private Banking
- Coordinates and responds on a timely basis to customers' inquiries/complaints
- Responsible for the hotel, airline reservations and reimbursement of expenses for the GM's business travels
- Adherence and compliance with the existing Policies and Procedures and observes confidentiality of information
Others Duties/Delegation Performed
1. Custodian of the Petty Cash (
2. Custodian of the Lower Tel-Key Box
3. Custodian of the Gift Items
4. Member of the Business Continuity Plan