Procurement Assistant
Abu Dhabi University
مجموع سنوات الخبرة :10 years, 7 أشهر
• Responsible for overall procurement process from receiving purchase request to dealing with end-user up to creating purchase orders.
• Facilitate registration of new Vendors
• Continuously monitor, evaluate, and improve supplier performance
• Expedite suppliers and monitor delivery times to ensure they are on time
• Manage and develop relationships with suppliers
• Regularly coordinate with suppliers to renegotiate prices
• Regularly updates project vendor list
• Prepare and ensure that vendors are paid on time
• Working to create and promote a safe working environment
• Work closely with Account Manager, Operations Manager and Recruitment Consultant primary to understand the requirement of the placement and ensure efficient mobilization.
• Very knowledgeable with major client compliance requirements including pre-mob and annual medical exam, background check, drug and alcohol testing, site passes.
• Acts as primary focal point on UAE visa related inquiry, pre-qualify visa status of a prospective employee / contractor prior to start confirmation of offer.
• Administer on-boarding process including visa application, employment contract preparation.
• Coordinate with the Travel and Visa team the arrangements of flight, hotel and transfers.
• Process in-country support application (i.e family visa application, driving and alcohol licenses
application and children schooling options and bank account application for WPS)
• Meet and greet contractors / suppliers and conduct orientation of newly hires and go through
procedures, visa formalities, provide options for long term accommodation and transportation to work.
• Working closely with the payroll / accounts team as well as Finance Specialist to ensure efficient
processing of salary, claims and allowances.
• Management and document control / filing electronically as well as hard copy.
• Manage calendar and independently schedule appointments with manager / contractors taking into consideration office personnel availability.
• Participate in meetings as needed to take notes and follow up if required.
• Compose and prepare confidential correspondence, reports, and other complex documents.
• Provide professional and courteous service to team, clients, suppliers and contractors
• In charge in contacting nominated and selected employees for the mobilization process.
• Monitoring of Visa processing status and Global Staff Status.
• Prepares documents needed in ADGAS Medical/ Visa Medical and Emirates ID Application
• In charge in preparation of new and renewal of Security Pass, Optima Cards, Labour Cards for new and
old employees.
• Support Assistant Manager in issuing Work Permit/Employment Visa and Mission Visa for selected applicants (new joiners).
• Responsible for preparation of Residence permit/visa for all regular employees.
• In charge for the day to day transportation and accommodation schedule (For VIP/Managers/ and Global Staff)
• Assist the HR /Admin Manager.
• Excellent in filing documents.
• Responsible for the confidentiality of the files and other documents of the company and employees.
Finance Supervisor
• Handle and prepares Petty Cash Report.
• Prepares and issue checks for all accounts due.
• Ensures transactions are properly recorded and entered into the computerized Accounting System.
• Authorize to issue receipts for workers to be deployed in various projects.
• Organize and maintain the record of General Journal Voucher (PESO and DOLLAR Account).
• Prepares Cash Position Report weekly for the Finance Manager and President’s reference.
• Reconciling bank statements and invoices from the Client.
• Prepares and sends invoice for various Clients.
• Responsible for recording and maintaining the Invoice Register and Summary of Outstanding Balance per company.
• Communicate thru email and telephone conversation with client regarding their remittances and queries concerning all sent invoices for the applicable month.
• Assist Finance Manager with the Annual Audit.
Admin Supervisor
• Arrange the monthly contributions for the benefits of all regular employees such as Social Security System, Philhealth, Home Development Mutual Fund and their computation of Withholding Tax.
• Monitors the employee’s timesheets particularly to theirs late, absences, and leave.
• Responsible for the repairs and maintenance of office equipment and furniture and fixtures.
• Excellent in filing documents related to Admin, Finance and Recruitment departments.
• Responsible for the preparation of all corresponding documents of employees such as employee contract and certificate of employment.
• Handle government requirements such as Mayor’s and Business Permit, Clearance for Social Security System, Bureau of Immigration and Department of Labor and Employment.
• Responsible for the preparation of Monthly and Quarterly Report for the contribution of all employees to government entities such as Social Security System and Philippine Health Insurance.
• Prepare Payroll, 13th Month Pay, Service Incentive Leave, and Incentives for the employees.
• Manage all the quotations purchase request purchase orders, delivery and billing invoice.
• Initiated some Company Rules and Regulations.
• Managed matters relating to recruitment and selection.
• Assists walk-in applicants.
• Pre-screen the CV’s of the applicants.
• Answer the applicant’s queries.
• Encode applicant’s details in the database.
• Monitor the manpool from various sources (internet posting, advertisement, etc.)
• Make weekly and monthly recruitment reports for the use of the management.
• Arrange line-up of applicants for interview.
• Assist the employer during the interview.
• Prepare interview selection result.
• Handover candidate’s documents to Processing team for mobilization procedure.
• Perform other duties as may deem necessary.
>Junior Sales Coordinator (International OJT) - Singapore
✓ Promoting newly-arrived products for customer's future inquiry.
✓ Practice good customer handling and selling techniques to all the products on sale.
✓ Liaised with sales team to have timely updates on sales and sales details before and after the sale and handle contacts.
✓ Optimized sales by collecting and analyzing information.
✓ Responsible for daily routine check-up of all goods in the store.
✓ Keeping and recording all the inventory items on an up-to-date basis.
✓ Serves as cashier in taking the amount for goods sold.
✓ Contributed insights and marketing activities.
College Education: Lyceum of the Philippines University Bachelor of Science in Business Administration Major in Management Intramuros, Manila 2003 - 2008