Czarina Kate Pecson

• Preparing pre-qualification documents for required approval in the company
• Supporting the tender department by compiling necessary documents required for the tender
• To create and administer new and existing (renewal/update) registration applications and pre-qualifications with ADNOC Operating Companies, Government and private entities.
• Carry out initial screening/assessment of vendor registration/pre-qualification applications, verification of commercial questionnaire and coordinating site/audit visits between the audit team and vendors.
• Receives and control tender documents and requirements and distribute to all concerned engineers, prepare summary data analysis and summary
• Liaise and assists in the preparation of tender documents and technical submittal and other related admin task for Water Treatment Division and Facility Management Division
• Communicate with the requirement of the clients to the managers for the project compliance
• Forwarding the inquiry to the in charge person. Preparing quotations and correspondences for the clients
• Preparing expense claim/reimbursement form and monthly time sheets for the staffs
• Preparing and supporting monthly sales /report inquiries, minutes of meeting to the staffs, and job offer letter to the applicants
• Submitted more than 100 Technical Submittal for Water Treatment Division (Water Treatment Chemicals, Filtration Systems and UV, Waste Water Recycling Systems, Cooling Water etc.) to various clients.
• Receive all incoming documents (invoices, delivery orders, letters, inquiries, purchase orders) and assigned to the concerned person; maintain files.
• Accepting, preparing, and organizing courier delivery
• Monitoring and preparing office stationary
• Implementing proper documentation and filing system
• Assisting and complying in the implementation of the quality management system
• Assisting the sales team in preparing proposal for the clients
• Scheduling interviews and meetings
• Performing general administrative duties and clerical support

Ensures items are in stock and ready to use
 Coordinates prompt delivery of supplies
 Negotiates with suppliers and other partners
 Plan, coordinate, and monitor expenses
 Manage good customer relationships
 Sorting emails, answering phones, taking messages, and follow up with customers
 Ensures that project contracts and bids are complete and filed on time
 Processing weekly time cards
 Maintaining filing system and order office supplies
 Receiving and depositing cash/cheques on the bank

• Efficiently handle helpdesk and reception area of the data centre
• Encoder technical complaints received using BMS system and coordinate with required technician to ensure all jobs are completed in timely manner
• Monitor entry of contractors & sub-contractors; ensure proper logging and documentation are done before entering restricted area
• Issuance of access cards to visitors, contactors, staff members, and tenants for data centre and office building
• Provide administrative assistance to concerned data centre manager/s
• Prepare site forms, permits, checklist, and various reports
• Responsible for handling all data centre reception emails, faxes, incoming and outgoing mails, posts, and correspondence
• Maintain adequate stationary supplies for the management offices and the re-ordering of same supplies
• Maintain operations and maintenance manuals, asset registers, maintenance records, and statutory documentation and efficient filling system both electronic and hardcopies
• Perform other duties as assigned and assists other team members in different work disciplines as required in order to meet all work assignments
• Answer telephone, screen, and direct calls to the concerned person. Logging, tracking, recording, and routing all help desk interactions, issues, request, documents resolutions and actions taken.
• Prepare daily schedule of PPM (Preventive Planning Maintenance), letters and correspondences to our clients/suppliers, and daily maintenance schedule
• Identify and escalate situations requiring urgent attention
• Provide feedback on the efficiency of the customer service process
• Handling incoming work request the filing system and file all correspondences
• General Administrative and clerical support

* Answering telephone inquiries
* Preparing incentives for the agent and sub-agent
* Preparing acknowledgment Receipt
* Doing report for daily and monthly releases
* Processing loans for seaman/s
* Encoding applicant’s information on our system
* Field Work

* Input/encode applicant’s data on MS Excel.
* Prepares transmittal slips.
* Assist in checking of test papers of the applicants.
* Assist in daily time record of the employees.
* Answer telephone inquiries.
* Sort and file documents and daily time records of the employees.