Personal Assistant to Procurement Director
Estithmar Holding Company
Total des années d'expérience :10 years, 1 Mois
Providing administrative support to Group Procurement Director; RFP/RFQ/PR and PO documentation; Coordinating with Logistics for shipments and Finance for payments.
Providing administrative support to Group Procurement Director; RFP/RFQ/PR and PO documentation; Coordinating with Logistics for shipments and Finance for payments.
Providing administrative support to Group Procurement Director; RFP/RFQ/PR documentation; Coordinating with Logistics for shipments.
Providing administrative support to Group Procurement Director.
Providing administrative support to Group Procurement Director.
Providing administrative support to Group Procurement Director.
Implement approved departmental policies and procedures and ensures adherence with the processes implemented so that work is carried out in a controlled manner.
Monitor daily operations assigned for thr cost control to ensure compliance with the established standards and procedures.
Develop cost structures for all activities, ensuring the agreement with the allocated budgets, plans and accurately assigning costs to designated items to provide better means for controlling day-to-day activities.
Validating data ledgers in coordination with business developers.
Doing ad hoc reports and activities for the manager and director.
Daily preparation of sales & stock reports
Responsible in implementing, tracking & stopping of promotions
Liaise with key account managers/sales executives to provide documents required for claim
Verifies channel's/customers' claims and debit notes
Checks and records item replacements, credit notes, pending deliveries
Acts as a support during product launch
Replaces the receptionist whenever not in duty
Preparing payroll, payments, bookkeeping
Preparing daily report for cash & credit transactions for the hotel, restaurant and spa.
Responsible in inventory, HR documents and letters, records.
Assistance in preparation of invoices, payroll, payments to/from clients. And initially, as a Receptionist/Admin Assistant.
● Greet, communicate with and welcome guests.
● Attending mobile and telephone calls.
● Receive letters, packages and send them to appropriate destination.
● Make arrangements for deliveries (of documents, items, packages as well as
collection of payments) to clients.
● Make arrangements for the drivers.
● Assisting in preparation of quotations and maintaining the filing system of different
companies.
● Timekeeping.
● Encoding information from the application forms and receipts into the company's
database.
● Recording item inventories, sales repossessed items, cash on hand, daily reports
before sending the reports to head office.
● Receiving payments from customers, by cash or checks, and balancing cash on hand
and receipts during and at the end of the day.
● Interacting with customers for resolving inquiries.
● Cross-checking cash accounts daily.
● Maintaining the account of the daily transactions.
● Controlling and checking the items being ordered.
● In-charge of the inventory of receipts, vouchers, forms, supplies, licenses and the
safe.
● Timekeeping.
● Making daily, weekly, monthly transaction reports.
● Maintain subsidiary accounts by verifying, allocating and posting daily transactions.
● Maintains historical records by filing documents.
● Contributes to team effort by accomplishing related results as needed.
● Timekeeping.
● Payroll preparation.
● Checks biweekly payroll, mileage, travel expenses of the staff.
● Orders supplies and responsible on its inventory.
● Compile information about new accounts, enter account information into the
database.
● Maintains records, logs and files.
● Perform quick visual inspections by double checking the checkpoints initially checked
by visual associate.
● Ensuring company is meeting the standard codes of the products.
● Checking if the box is filled completely.
● Checking what packaging should be used for the items to be produced from the
schedule of the Planning Department.
● Preparing the schedule of Purchase Order of the packaging.
● Responsible in receiving the packaging and its inventory.
● Cross-checking, from time to time, if there are changes on the Plan Schedule.
● Recording minutes of meeting with the suppliers.
● Prepares the documents to be approved by the higher management coming from the
Engineering Department, if ever new packaging design should be produced by the
supplier.
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