Dalia Kotb

• Responsible for the DML updating and DML forecasts
• Responsible for the DMP identification Rules
• Responsible for the updating and follow up with the Document Management Plan
• Responsible for overall coordination of controlled documentation within the company.
• Performs the Document Control function within the validated Master Control system.
• Coordinates and chairs Change Control Board meetings.
• Orders external standards and maintains tracking system.
• Assist in supporting external audits, coordinating activities in backroom and ensuring timely response to documentation requests for auditors.
• Supports user requests for documentation and trains users in Master Control.
• Investigates and responds to corrective actions related to Document Control, Training and External Standards.
• Responsible for coordinating document change orders (DCO), facilitates review, approval, and retention of Risk Management documents.
• Responsible, within the team, of the deployment and execution of the documentation management process,
• Controls documentation formal homogeneity : template, reference, version,
• Assigns reference, when needed, to the documentation produced and controls the electronic files identification and customer identification (if relevant),
• Checks the identification used by entities and partners,
• Records in the EDMS all technical and management documentation produced,
• Makes sure internal validation of Project documents is done before submission to Customer,
• Prepares and records documents submission to Customer/Partners,
• Sends documentation according internal and external distribution list,
• Manages the Project documentation delivery on due time to Customer according to Documentation availability,
• Informs the Core Team about next milestones related to documentation issues,
• Follows Customer and stakeholders documentation status,
• Applies the documentation translation process (if required),
• Organizes documents storage (during the Project, Product or System life) and archiving (at The end of the Project, Product or System life),
• Participates to configuration reviews, in order to guarantee the integration in all activities of the team members that are involved with documentation.

Provides secretarial support by entering, formatting, and printing information; organizing
work; answering the telephone; maintaining equipment and supplies.
* Performs miscellaneous clerical functions and special projects as assigned. Files papers
and documents into appropriate files.
* Types memos and letters as requested
* Maintains employee confidence and protects operations by keeping human resource
information confidential.
* Arranging meetings and preparing their agenda
* Writing formal correspondences (memos, Business letters faxes…. Etc)
* Upgrade the filing system, preparation of offers, tenders & frequent update of databases.
* Distributes minutes of meetings and following up on action items.
* Tracking and preparing Country Head regarding his agenda to arrange meetings and
conferences.
* Handling expenses refund procedures flights, hotels, business trip plan and car
reservation, preparation all required documentations.
* Making presentations, following up sheets, reports, business trip plan, meeting schedule,
conference schedule…etc.
* Following up with customer service regarding monthly reports and complaints
resolutions.

by reading and routing correspondence, collecting information, initiating
telecommunications.
* Produces information by transcribing, formatting, inputting, editing, retrieving, copying
and transmitting text and data.
* Secures information by completing database backups.
* Provide historical reference by utilizing filling and retrieval systems.
* Transcribe machine dictated medical reports and other documentation using medical
terminology.
* Compilation of medical charts and maintaining a file system.
* Follow up the sick leave and sickness notification in all MobiNil branches.
* Responsible of all employs files.
* Responsible of all phone and fax correspondences.

Preparing minutes of meeting for chairman & managing director.
* Organize office management activities for executive.
* Prepare and organize confidential documents for executive.
* Accept and select incoming calls and visitors.
* Create letters and memos in response to mail and calls.
* Responsible for the office stationary.
* Contribute in executive meetings
* Create and keep various filling and records management system.
• Performs other related duties as assigned.