Supply Associate
UNICEF
مجموع سنوات الخبرة :11 years, 3 أشهر
Reviews and evaluates incoming Purchase Requisitions and requests to ensure quality and adequacy of information, TORs/specifications, appropriateness of requests, Amendments (i.e. cost and no-cost extensions), delivery dates, budgets, etc. and monitors requisitions to ensure completion of procurement action in a timely manner.
Prepares Purchase Orders / Institutional Contracts against existing Long Term Arrangements (LTA) ensuring that the LTA has valid quantities, pricing, etc. and lead-time meets requirements.
Conduct procurement of services in accordance with UNICEF rules and regulations; prepare solicitation documents (i.e. RFQs, RFPs), conduct bid openings, bid tabulations, bid evaluations, meetings, interviews with bidders, CRC submissions, prepare LTAs, POs, Contracts in SAP/VISION.
Provide guidance and assistance to internal customers on UNICEF procurement-related processes, Financial Rules and Regulations, best practices and ensure effective contract management.
Provide guidance and assistance to vendors / bidders on registration, bid submission, invoicing, tax exemption certificates, etc.
Ensures evaluation of suppliers (i.e. Vendor Performance Evaluation, Scorecards) with respect to delivery of performance and commercial acceptability is satisfactorily performed in a timely fashion by internal customers.
Follow-up with evaluators on their inputs, escalate when appropriate (i.e. vendor performance issues).
Maintains comprehensive Procurement and Supplier files, both paper and electronic files, with all required procurement documentation (i.e. fully executed POs / LTAs, Award Recommendation Document, tender documents, evaluations, bids, Waiver, Note For the Record, invoices, delivery receipts, payment requests, correspondence etc.) in accordance with UNICEF Supply Guidelines.
Ensures all procurement activities follow the UNICEF Policy, Financial Rules and Regulations, SD Manual, and all other applicable procurement procedures.
- Verify procurement procedures are in place & followed in accordance with IOM’S procurement policy and other related regulations and procedures.
-Provide support, advice & assistance in procurement of goods/services for the mission from local and international markets.
-Undertake day-to-day operations; preparing Request for Quotations, Analyses, evaluate & compare the quotations on Bid Analyses Sheet (BAS), prepare PO’s, Receive & inspect goods/ services, onward delivery to destination & ensure all related documents for internal &cross border transshipment are fully obtained.
-Prepare payment requests and follow up with finance department.
-Drafting service agreements & contracts and liaise with Legal Department in checking and approval of the documents.
quantity surveying for projects in UAE and jordan. tasks included quantity surveying for civil, mechanical, electrical, architectural and ID work.
Analyze customer requirements and needs and source proper foreign suppliers then contact them.
Evaluate quotations technically and commercially, negotiate prices, terms and conditions
Cost, price and prepare favorable proposals to be submitted to inquiring customers
tendering and preparing technical and financial offers