Dana Ayoub

Responsible for overseeing office operations, administrative management, project coordination, and
executive support while ensuring efficient organizational workflow.
Key
Office Operations & Administration
• Manage overall office logistics and administration operations.
• Supervise administration team including reception, deliveries, and administrative support
staff.
• Ensure smooth daily operations across all office functions.
• Manage procurement activities and ensure all office purchases are properly executed and
documented.
• Monitor office supplies, vendor coordination, and service providers.
Project & Event Management
• Manage and coordinate corporate events, exhibitions, and company participation in industry
forums.
• Oversee event planning, logistics, vendor coordination, and execution.
• Ensure successful delivery of projects within established timelines.
Stakeholder & Project Coordination
• Coordinate with internal departments and external stakeholders for new company projects.
• Monitor project timelines and ensure proper follow-up with relevant teams.
• Facilitate communication between departments to support project delivery.
Executive Support
• Assist the Chief Operating Officer (COO) with operational coordination and administrative
support.
• Prepare documents, reports, and meeting coordination when required.
HR Representation
• Act as a liaison with HR when required on administrative matters.
• Support HR-related administrative coordination and employee matters when necessary.

• Managed CEO and Deputy CEO administrative activities and calendar coordination.
• Acted as key point of contact between executives, employees, clients, and external partners.
• Prepared internal and external communications including reports, presentations, and
correspondence.
• Supported board meetings and executive meetings including minutes and documentation.
• Coordinated compliance matters between departments and board members.
• Supported marketing coordination between group teams and Seib internal teams.
• Managed office administration and business operations support.
• Assisted in special projects and development initiatives.

• Managed day-to-day office operations.
• Controlled office expenses and prepared monthly reports.
• Coordinated immigration documentation and government procedures.
• Supported overseas management with operational requests.

• Managed marina reception operations and client communication.
• Coordinated yacht bookings and marina activities.
• Handled client relations and generated daily operational reports.

• Managed front office administration and company communications.
• Supported accounting and administrative documentation.
• Handled banking coordination and document processing.