Administration Manager
Seib Insurance & Reinsurance Company
Total des années d'expérience :13 years, 11 Mois
Managing Dty CEO & CEO allocated tasks
o Acting as the point of contact among executives, employees, clients, and other external partners
o Managing information flow in a timely and accurate manner
o Managing CEO & Dty CEO calendar and set up meetings
o Format information and prepare statistics for internal and external communication - memos, emails, presentations, reports
o Take minutes during meetings
o Manage Calendar and correspondence
Compliance Support
o Support and coordination of regulatory issues including liaising with the concerned departments and board members based on the requirements of the Compliance department
Marketing Support
o Focal contact and coordinator for Marketing activities between CCH group team and Seib team
o Events Planning
Administration Management Function:
o Management and Board meetings support
o BSC coordination and support
o Ensure the smooth and adequate flow of information within the company to facilitate other business operations
o Manage office expenses and related activities in line with the budget and participate in expense budget preparation
o HR Management support: (Maintaining Targets and KPIs on company level, Personnel files, handling personnel issues…)
Special Projects Management:
o Act as a project manager on Special Projects
o Support in the development of new projects
My role as a PA to CEO covers the below:
- Managing the CEO agenda by assigning/editing meeting and reminders for the CEO.
- Attending management meetings and other meeting requested by the CEO to take minutes and assist when needed.
- Take care of all travel arrangement for the CEO and his guests. As well as other employees when needed.
- A team player; i used to assist management with any administrative, reports related and events.
- HR representative; welcoming all new joiners and taking care of the check in process. Same for employees leaving the company.
- Marketing representative; i used to assist the marketing head with events, brochures, all company printings, website and social media.
- Prepare presentations as requested by the CEO.
- Creating events on Teams for interninternal and external webinars.
- Being the focal contact with any client or supplier for the company.
- Taking care of the filing of all important company documents, agreements, NDAs, HR related files, and letters.
Temporary Role (4 months)
- Manage all administrative tasks in the office (stationary, bills, Post office, shipments, …)
- follow up on all immigration procedures with Qatar Financial Center
- Petty Cash and Company Credit Card control
- taking care of all invoices and bank transactions
- Assist account managers with their work
- Updating and managing the Company Database
- Supporting event managers in their events
- Bid management assistance ( make sure that all requirements are available and the proposal is ready on time)
- Executive Secretary's role
- Real Estate assistant
1. in charge of all contracts
2. Uploads advertisements on websites
3. Generates invoices, receipts and all types of forms
- Marketing Assistant; contact clients and invite them for events and workshops
- Assist all floor managers with their requests (PA for several Managers)
- Creates Reports
- Petty cash control
- Set up and Connect IP Phones, printers, and Internet to all new clients
- Floor control, make sure that everything is working correctly and nothing is missing such as stationary, beverages, lights, plants, and refreshments.
- Customer Service
- Microsoft Office expert.
- Attend meetings and events on behalf of Managers and takes minutes of meeting.
The main tasks are:
1. Handeling all telephone calls, organizing appointments, customer service.
2. In charge of all Berthing Procedures for the Yachts such as: Maintenance reports, berthing contract, payments control, ...
3. Generating contracts, invoices, receipts, and petty cash.
4. Organizing and booking for all the activities (boat trips, Yachts trips, Fishing Trips, Water fun trips...)
5. In charge of all events handled in The Marina
6. Reception Control
1- Making Transfers to banks, checking the swifts and recieving transfers.
2- handling all the payments (invoices, reciepts, cheques...)
3- Data entry all the accounting tasks daily in the EDM accounting system
4- minutes of meetings
5- organizing calenders
6- generating reports, presentations, sheets and studies
7- reception relief
8- emailing and arranging events
9- sending invitations and follow up with invitee
10- transferring calls and managing office in case manager is abroad.
- Ability to coop with the work atmosphere from the very first day.
- Ability to perform different kinds of tasks under pressure especially in occasions
- Customer care and comfort
- Solving and fixing problems with customers and doing the best to solve their problem and please them
I graduated in Spring 2009 holding a degree in Information Technology.
